HR Operations Analyst

Job Description: Senior HR Operations Specialist

Company: Miles Education
Location: Bangalore
Experience: 5–8 Years
Employment Type: Full-time
Function: Human Resources – HR Operations

About the Role

Miles Education is looking for an experienced HR Operations professional to manage employee records and processes throughout the employee lifecycle, from joining to exit.

The ideal candidate should have hands-on experience managing monthly payroll inputs, attendance, employee exits, HR documentation, and compliance. The role requires strong attention to detail, data accuracy, and the ability to maintain audit-ready records and resolve discrepancies before payroll processing.

Key Responsibilities1. Employee Data and Records

• Manage employee master data in the HRMS, including joining details, salary changes, transfers, promotions, and separations.
• Maintain complete and audit-ready employee records, including offer letters, appointment letters, KYC documents, educational certificates, and experience proofs.
• Conduct monthly data audits and resolve mismatches between HRMS, payroll, and finance records.
• Issue HR letters, including confirmation, increment, transfer, address proof, experience, and relieving letters.

2. Payroll Inputs

• Compile monthly payroll inputs, including new joiners, exits, LOP days, salary revisions, arrears, incentives, reimbursements, and deductions.
• Validate payroll inputs and share them with the payroll team or vendor before the monthly cutoff.
• Reconcile payroll registers against payroll inputs and resolve discrepancies before salary disbursement.
• Track and manage applicable labour compliance requirements.

3. Attendance and Leave Management

• Manage attendance and leave systems, including biometric data, shift rosters, regularisation, and leave balances.
• Track late marks, absenteeism, and loss of pay (LOP).
• Prepare and share monthly attendance reports with managers.

4. Onboarding and Exit Management

• Manage joining formalities, document collection, and HRMS setup for new employees.
• Handle the complete exit process, including resignation acceptance, notice period tracking, clearances, exit interviews, and asset recovery.
• Prepare full and final (F&F) settlement inputs and ensure settlements are closed within 30 days of the employee's last working day.
• Issue relieving and experience letters and ensure system access is deactivated.

5. Reporting and Compliance

• Prepare monthly HR MIS reports covering headcount, joiners, exits, attrition, and attendance trends.
• Support internal and statutory audits by maintaining accurate records.
• Resolve employee queries related to attendance, leave, payslips, and employee records within the agreed turnaround time.

Required Qualifications and Skills

• 5–8 years of experience in HR Operations.
• At least 3 years of experience preparing monthly payroll inputs for 200+ employees.
• Hands-on experience with at least one HRMS or payroll tool, such as greytHR, Keka, Darwinbox, Zoho People, ZingHR, SAP, or an equivalent system.
• Working knowledge of PF, ESI, Professional Tax (PT), Labour Welfare Fund (LWF), and gratuity as applicable to payroll inputs and employee exits.
• Proven experience managing end-to-end full and final settlements.
• Strong Excel skills, including VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS, and data reconciliation.
• Graduate in any discipline; MBA or PGDM in HR preferred.
• Strong attention to detail and the ability to handle confidential employee and salary information discreetly.

Preferred Experience

• Experience in EdTech, education, or services organizations with a large, fast-moving workforce.
• Experience migrating employee records from spreadsheets to an HRMS or cleaning inconsistent employee databases.
• Exposure to multi-location attendance and payroll inputs.
• Experience building HR dashboards using Excel, Google Sheets, or Power BI.

Key Expectations

The successful candidate will take ownership of HR operations, employee data accuracy, payroll inputs, attendance, compliance, reporting, and employee exits to ensure reliable and timely HR processes throughout the employee lifecycle.