Hr Operations Associate

Job Summary

We are looking for an HR Operations Executive to work as a dedicated HR Operations resource at the Snabbit client location, managing the complete employee lifecycle of TeamLease contractual associates.

Approximately 50% of the role will involve payroll and offer generation coordination, while the remaining responsibilities will cover manual attendance management, onboarding, employee engagement, HR documentation, query resolution, and offboarding.

The HR Operations Executive will coordinate with the TeamLease SPOC for payroll, employee lifecycle activities, and other HR-related processes.

Key Responsibilities:

1. Payroll & Offer Generation

Coordinate with the TeamLease SPOC for monthly payroll processing.

Collect, verify, and submit manual attendance data and other payroll inputs.

Validate attendance, leaves, incentives, deductions, and other payroll-related information.

Ensure accurate and timely submission of payroll inputs.

Coordinate offer generation and release for selected candidates.

Track offer acceptance and joining status.

Coordinate with TeamLease for resolution of payroll-related associate queries.

2. Manual Attendance Management:

Maintain daily manual attendance records for TeamLease contractual associates.

Track attendance, absences, late coming, weekly offs, and leaves.

Verify attendance records before sharing payroll inputs with TeamLease.

Maintain accurate attendance trackers and supporting documentation.

Follow up with associates for attendance discrepancies and ensure timely corrections.

3. Associate Onboarding:

Coordinate the complete onboarding process for TeamLease contractual associates.

Ensure collection and verification of required documents.

Coordinate offer, joining formalities, and deployment.

Maintain accurate employee records and onboarding trackers.

Ensure associates complete all joining formalities within the defined timelines.

4. Employee Lifecycle Management:

Act as the dedicated HR Operations point of contact for contractual associates at the Snabbit location.

Handle associate queries related to attendance, payroll, leaves, incentives, documentation, and other HR matters.

Maintain regular communication with associates.

Coordinate with the TeamLease SPOC for issues requiring TeamLease intervention.

5. Offboarding & Exit Management:

Coordinate resignation and exit formalities.

Track notice period and last working date.

Coordinate clearance and documentation.

Share exit details with the TeamLease SPOC.

Support final settlement-related coordination where required.

6. HR Records & MIS:

Maintain accurate employee and attendance records.

Prepare and maintain daily/weekly/monthly HR trackers.

Track headcount, onboarding, exits, attendance, payroll inputs, and associate status.

Ensure all HR documentation is updated and properly maintained.

Key Skills Required

HR Operations

Manual Attendance Management

Payroll Coordination

Offer Letter Generation

Employee Onboarding & Offboarding

Contractual Workforce Management

Attendance & Leave Management

Employee Query Resolution

HR Documentation

MIS & Reporting

MS Excel / MS Office

Stakeholder Management

Communication Skills

Problem-Solving Skills