HR Operations Associate

Job Summary
We are looking for a detail-oriented Associate Manager – HR Operations to manage end-to-end employee lifecycle documentation, statutory compliance coordination, and HR data management. The ideal candidate will ensure smooth joining, transition, and record-keeping processes while maintaining accuracy across all HR systems and files.

Key Responsibilities

• Draft and issue HR letters including Letter of Intent (LOI), Appointment Letters, Transfer Letters, Confirmation Letters, and other employee correspondence
• Manage complete joining formalities for new hires — documentation collection, verification, and onboarding coordination
• Monitor and process ESIC number generation and updates for eligible employees
• Track and maintain daily attendance records; coordinate with payroll for attendance-related inputs
• Maintain and update employee E-files (digital personnel files) ensuring all documents are accurate and up to date
• Maintain and update the Employee Master data in HRMS/Excel, ensuring data integrity
• Coordinate with other HR functions (payroll, compliance, recruitment) for smooth operational flow
• Handle employee queries related to documentation, attendance, and records
• Ensure compliance with company policies and statutory requirements
• Prepare periodic HR reports (attendance, headcount, ESIC status, etc.)

Skills & Competencies Required

• Strong working knowledge of MS Office (Excel, Word, PowerPoint) — especially Excel (VLOOKUP, Pivot Tables)
• Good understanding of statutory compliances (ESIC, PF basics)
• Strong documentation and drafting skills
• High attention to detail and accuracy
• Good communication and interpersonal skills
• Ability to multitask and meet deadlines
• Familiarity with HRMS software is a plus

Sincere R