Hr Operations Associate

Shiv Nadar School, Noida seeks a People & Culture Partner HR Operations responsible for managing and driving day-to-day HR operations across the employee lifecycle. The role will ensure seamless execution of core HR processes including onboarding, employee records, attendance and leave management, payroll inputs, HR systems, employee benefits, performance processes, compliance, and separation.

The incumbent will act as a key People & Culture partner for employees and internal stakeholders, ensuring timely and accurate delivery of HR services. The role will also support employee engagement initiatives, HR communications, employee queries, and policy implementation while maintaining high standards of confidentiality, accuracy, and operational efficiency.

The ideal candidate will have strong HR operations expertise, attention to detail, stakeholder management skills, analytical ability, and a people-centric approach, with the ability to independently manage multiple HR processes and ensure a seamless employee experience.

1. HR Operations & Employee Lifecycle Management

• Manage end-to-end employee lifecycle processes from pre-joining and onboarding to transfers, confirmations, and separation.
• Coordinate pre-employment documentation, background verification, employee documentation, and joining formalities.
• Ensure timely creation and maintenance of employee records across HR systems and ERP.
• Manage employee files, personnel documentation, HR forms, contracts, and other statutory records.
• Coordinate employee ID cards, email IDs, system access, biometric registration, and other onboarding requirements.
• Address day-to-day employee queries and provide timely HR support.

2. Attendance, Leave & Payroll Support

• Manage monthly attendance and leave processes and ensure timely closure of payroll inputs.
• Review attendance, leave, regularisation, and other payroll-related data for accuracy.
• Coordinate with Finance/Payroll teams for payroll inputs, deductions, reimbursements, and employee-related changes.
• Track and resolve payroll and attendance-related employee queries.
• Ensure timely communication and implementation of payroll and HR process changes.

3. HRMS, ERP & Data Management

• Maintain accurate and up-to-date employee information in HRMS/ERP systems.
• Coordinate employee creation, master data updates, leave and attendance management, and other HR transactions.
• Ensure data integrity and timely completion of HR transactions.
• Identify opportunities for process improvement and HR system automation.
• Generate and maintain HR MIS, dashboards, and periodic reports for management review.

4. Performance Management & Employee Development

• Coordinate probation and confirmation processes.
• Support annual performance management and appraisal cycles.
• Facilitate goal-setting, appraisal documentation, and communication with employees and managers.
• Track completion of performance-related activities and ensure adherence to timelines.
• Maintain accurate performance records and support the implementation of P&C initiatives.

5. Employee Engagement & HR Communication

• Support employee engagement and culture-building initiatives at the campus level.
• Coordinate employee events, recognition initiatives, celebrations, and P&C activities.
• Manage routine employee communications and HR announcements.
• Support employee connect initiatives and address day-to-day employee concerns.
• Maintain a positive and responsive employee experience across the employee lifecycle.

6. Compliance & Policy Administration

• Ensure adherence to organizational HR policies, processes, and statutory requirements.
• Maintain accurate and confidential employee records and documentation.
• Support internal and statutory audits by providing required HR records and data.
• Coordinate implementation and communication of HR policies and process changes.
• Support compliance-related initiatives including POSH, POCSO, statutory forms, and other applicable requirements.

7. Employee Benefits & Insurance Administration

• Coordinate employee insurance and mediclaim-related processes.
• Support employee enrolment, additions/deletions, and changes under applicable benefit programmes.
• Coordinate employee queries related to benefits and insurance.
• Support wellness and employee well-being initiatives.
• Facilitate awareness sessions on HR policies, benefits, ERP, leave, attendance, and other employee processes.

8. Separation & Exit Management

• Manage end-to-end employee separation processes.
• Coordinate resignation documentation, exit formalities, clearances, and final HR documentation.
• Ensure timely completion of exit processes and system updates.
• Coordinate with relevant stakeholders for full and final settlement inputs.
• Maintain accurate separation records and support exit-related reporting.

Experience and Competencies

• Postgraduate degree/MBA in HR or a related field.
• 3-5 years of experience in HR Operations, preferably with exposure to employee lifecycle management in a structured organisation.
• Strong understanding of HR operations, employee documentation, attendance, leave, payroll inputs, HRMS/ERP, employee benefits, and compliance.
• Good working knowledge of Excel, HR MIS, and data management.
• Strong stakeholder management and communication skills.
• High attention to detail, confidentiality, and process orientation.
• Ability to independently manage multiple HR processes and deliver within defined timelines.
• Strong analytical and problem-solving skills with a continuous improvement mindset.
• A people-first approach with the ability to handle employee queries and concerns sensitively and professionally.