HR Operations Coordinator

About Advanced Energy

Advanced Energy Industries, Inc. (NASDAQ: AEIS), enables design breakthroughs and drives growth for leading semiconductors and industrial customers. Our precision power and control technologies, along with our applications know-how, inspire close partnerships and innovation in thin-film and industrial manufacturing. We are proud of our rich heritage, award-winning technologies, and we value the talents and contributions of all Advanced Energy's employees worldwide.

Job Summary

This position is engaged for a specific project period to support Timekeeping and related projects and HR operational requirements that includes data cleanup initiatives, records management while ensuring compliance with company policies and data privacy standards.

This role will report to Compensation and Benefits Manager.

Key Responsibilities

• Ensure accurate and complete timekeeping data by resolving attendance discrepancies, supporting payroll readiness, and responding to employee inquiries on attendance and leave concerns.
• Support Project ZERO ACE by monitoring timekeeping compliance, reinforcing leader accountability, managing communications and escalations, and ensuring adherence to attendance policies and labor regulations.
• Maintain HR data integrity through data validation, reconciliation, HR system updates, employee data changes (hires, transfers, separations), and accurate management of employee 201 files.
• Prepare and maintain HR reports, headcount trackers, dashboards, and workforce analytics to support HR operations and management decision-making.
• Provide administrative and project support, including process improvement initiatives, HR audits and compliance reviews, and onboarding/offboarding documentation management.

Qualifications

• Bachelor’s degree in human resources, Psychology, Business Administration, Information Management, or a related field, with at least 2 years of experience in HR Administration, Timekeeping, HR Operations, or HR Data Management.
• Proficient in Microsoft Excel (pivot tables, lookups, and data analysis) with familiarity in HRIS, timekeeping systems, and HR databases.
• Strong background in HR data management, records administration, timekeeping, and HR reporting; payroll-related timekeeping experience is an advantage.
• Highly detail-oriented with strong organizational, analytical, and problem-solving skills, ensuring data accuracy and confidentiality compliance.
• Effective communicator and collaborator with stakeholders; basic programming skills and experience handling employee records (201 files) are advantageous.

Compensation

As part of our total rewards philosophy, we believe in offering and maintaining competitive compensation and benefits programs for our employees to attract and retain a talented, highly engaged workforce. Our compensation programs are focused on equitable, fair pay practices including market-based base pay, an annual pay-for-performance incentive plan, we offer a strong benefits package in each of the countries in which we operate.