HR Operations Executive

Join Vanity Cosmeceutical Sdn Bhd and be part of a dynamic HR team supporting the people and processes behind our growing business. This role offers exposure across payroll, HR operations, employee benefits, reporting, and process improvement, providing a strong foundation for individuals looking to build their career in Human Resources.

Key Responsibilities:

• Support monthly payroll administration, including attendance, leave, overtime, claims, allowances, and other payroll-related information.

• Monitor employee attendance, leave records, and timekeeping matters to ensure accuracy and compliance.

• Assist in the administration of employee benefits, insurance, medical claims, and related documentation.

• Coordinate with internal stakeholders and external service providers on payroll and employee benefits matters.

• Assist with onboarding, offboarding, employee documentation, and other HR operational activities.

• Provide support for HR projects, process improvement initiatives, and day-to-day HR operations.

• Perform any other ad-hoc duties assigned by Management from time to time.

HR Systems, Digitalization & Process Improvement

• Support HR digitalization initiatives and continuous process improvement projects.
• Assist in maintaining and enhancing HRIS, payroll systems, and employee self-service platforms.
• Develop HR dashboards, reports, and data visualizations to improve decision-making.
• Identify opportunities for automation and workflow improvements using digital tools and technology.

Requirements:

Education

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, Information Technology, Computer Science, Data Analytics, or related fields.
• Fresh graduates are encouraged to apply.

Experience

• 1–3 years of experience in HR Operations, Payroll, HR Administration, or a related role.
• Experience in FMCG, beauty, skincare, cosmetics, or manufacturing industries is an advantage.

Skills & Knowledge

• Advanced Microsoft Excel skills (Pivot Tables, Power Query, Dashboard Development).

• Experience with AI productivity tools such as Microsoft Copilot, ChatGPT, Power Automate, or similar platforms is highly desirable.

What We're Looking For

• A curious and innovative thinker who enjoys improving processes and leveraging technology.
• Comfortable working with systems, technology, and digital tools.
• Creative problem-solver who can identify opportunities for automation and process enhancement.
• Passionate about HR Technology, Digital HR, People Analytics, and continuous improvement.
• Able to bridge people, process, and technology to deliver better HR services.