HR Operations Executive

Position Summary

The HR Operations Executive will be responsible for managing daily HR operations, administration, and employee-related matters, with a primary focus on supporting the Kulai Operations Centre. The ideal candidate will ensure smooth human resource delivery, coordinate manpower requirements for a predominantly blue-collar workforce, manage statutory compliance, and maintain positive employee relations on the ground.

Key responsibilities

1. Daily HR Operations & Administrative Management

• Operational Support: Manage day-to-day HR operations and resolve employee-related issues efficiently at the Kulai Operations Centre.
• Timekeeping & Payroll Input: Monitor daily attendance, shift rosters, and leave applications. Verify and calculate overtime (OT) data and shift differentials to ensure timely and accurate submission for payroll processing.
• Records Management: Maintain, update, and audit physical and digital employee personal files, ensuring strict data confidentiality and compliance.
• Office Administration: Manage general office administration duties, including tracking office supplies, stationeries, and managing office facilities or minor procurement requirements.

2. Recruitment, Manpower & Onboarding Coordination

• Manpower Liaison: Liaise closely with the Operations team to understand floor-level manpower requirements and peak-period staffing needs.
• Recruitment Coordination: Execute end-to-end local recruitment activities, including candidate sourcing, interview scheduling, and conducting follow-ups with hiring managers.
• Documentation & Onboarding: Handle all new hire documentation, employment applications, and preparation of appointment or confirmation letters. Coordinate structured onboarding arrangements and plant inductions.

3. Employee Relations, Disciplinary & Welfare Management

• Workplace Relations: Assist in managing workplace grievances, employee relations, and establishing a positive communication channel between management and operations staff.
• Disciplinary Framework: Support progressive disciplinary actions, including drafting Show Cause letters, warnings, and documenting proceedings for Domestic Inquiries (DI) in line with industrial relations best practices.
• Safety & Welfare Coordination: Drive employee welfare and engagement activities tailored for the operational workforce.
• Policy Implementation: Assist in rolling out corporate HR policies, procedures, and employee engagement initiatives on the operations floor.

4. Perform other HR-related duties and projects as assigned by the management.

Job Requirements

• Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or a related discipline.
• 3 to 5 years of hands-on experience in HR operations, preferred within heavy machinery rental, construction, logistics, oil & gas, or engineering services sectors
• Good to have basic understanding of the Malaysia Employment Act 1955, Industrial Relations Act, and prevailing statutory rules (EPF, SOCSO, EIS, HRD Corp)
• Strong interpersonal skills, resilient, detail-oriented, and capable of working independently in a fast-paced operational environment