HR Operations Executive

Job Description (JD) Executive Onboarding
Company: Sanghvi Movers Limited (SML)
Location: Pune, Maharashtra
Department: Human Resources
Designation: Executive Onboarding
Reporting To: Manager Talent Acquisition / HR Operations

Position Summary
The Executive Onboarding will be responsible for managing and coordinating the end-to-end employee onboarding process to ensure a smooth and positive joining experience for new employees. The role involves pre-joining documentation, employee induction, stakeholder coordination, HRIS updates, compliance verification, and employee engagement during the onboarding lifecycle.

Key Responsibilities
Pre-Joining Activities

• Coordinate with candidates, hiring managers, and recruitment teams post-offer acceptance.
• Collect and verify joining documents, educational certificates, employment records, and identity proofs.
• Ensure completion of background verification and compliance checks.
• Prepare and issue appointment letters and onboarding communication.

Employee Onboarding

• Manage the joining formalities of new hires.
• Conduct employee induction and orientation programs.
• Facilitate introduction to company policies, processes, safety guidelines, and organizational culture.
• Coordinate with IT, Admin, Payroll, and departmental teams for onboarding readiness.

Documentation & Compliance

• Maintain accurate employee records and personnel files.
• Ensure compliance with labor laws and company policies.
• Monitor statutory documentation including PF, ESIC, PAN, Aadhaar, and bank details.
• Maintain onboarding trackers and HR databases.

HR Systems & Reporting

• Update employee information in HRMS/ERP systems.
• Generate onboarding reports and joining status dashboards.
• Track onboarding KPIs such as joining ratio, documentation completion, and induction effectiveness.

Employee Experience

• Act as the primary point of contact for new joiners during their onboarding journey.
• Address employee queries and facilitate smooth integration into the organization.
• Collect onboarding feedback and recommend process improvements.

Coordination & Support

• Liaise with business leaders, site HR teams, and support functions for seamless onboarding.
• Support HR initiatives, employee engagement activities, and HR projects as required.

Required Qualifications

• Graduate in Human Resources, Business Administration, Commerce, or related discipline.
• MBA/PGDM in HR preferred.

Experience

• 2 to 5 years of experience in HR Operations, Employee Lifecycle Management, or Onboarding.
• Experience in manufacturing, engineering, construction, infrastructure, or heavy equipment industries will be preferred.

Key Skills & Competencies

• Employee Onboarding & Induction
• HR Operations
• Documentation Management
• HRMS/ERP Knowledge
• Background Verification Coordination
• Compliance Awareness
• Stakeholder Management
• Communication & Interpersonal Skills
• MS Excel, Word & PowerPoint
• Attention to Detail
• Problem Solving & Organizational Skills

Preferred Attributes

• Strong customer-service orientation toward employees.
• Ability to manage multiple onboarding cases simultaneously.
• High level of confidentiality and professionalism.
• Proactive approach and ownership mindset.

Key Performance Indicators (KPIs)

• New Joinee Experience Score
• Joining Ratio
• Documentation Compliance Rate
• Onboarding Process TAT
• HRMS Update Accuracy
• Induction Completion Rate

Sanghvi Movers Limited is an equal opportunity employer committed to fostering a diverse and inclusive workplace.