HR Operations Executive

Company: Persistent Systems
Job Title: HR Operations Executive
Department: Human Resources / HR Operations
Industry: IT Services and Digital Transformation
Experience: Entry-Level to 3 Years (as per business requirements)
Qualification: Graduate in HR, Business Administration, Commerce, or a related discipline preferred
Job Type: Full-Time

About Persistent Systems

Persistent Systems is an Indian technology services company specializing in software engineering, digital transformation, and technology-driven business solutions. The company focuses on delivering innovative solutions and supporting efficient business operations through technology and skilled professionals.

Job Summary

Persistent Systems is looking for a detail-oriented and organized HR Operations Executive to support employee onboarding, maintain employee master data, verify joining documents, and update Human Resource Management System (HRMS) records. The candidate will also be responsible for preparing HR reports, maintaining onboarding trackers, validating employee information, and coordinating with HR teams to resolve data discrepancies.

The ideal candidate should have good knowledge of HR operations, employee documentation, Microsoft Excel, HRMS platforms, and data validation, along with strong organizational and communication skills.

Key Responsibilities

• Employee Onboarding: Support the onboarding process by coordinating joining formalities, collecting employee information, and ensuring completion of required documentation.
• Employee Documentation: Verify joining documents, maintain employee files, and ensure that records are complete, accurate, and properly organized.
• HRMS Management: Create and update employee profiles, maintain employee master data, and ensure accurate information in the HRMS.
• Data Validation: Review employee records to identify missing information, duplicate entries, inconsistent details, and data-entry errors.
• Employee Master Data Management: Maintain accurate records of employee details, joining dates, designations, departments, locations, and employment status.
• HR Reporting: Prepare headcount reports, onboarding trackers, attrition summaries, and employee-status reports using Microsoft Excel and other reporting tools.
• Excel and Data Analysis: Use Excel functions, filters, sorting, lookup formulas, PivotTables, and data validation techniques to maintain and analyze HR data.
• Discrepancy Resolution: Coordinate with HR teams and relevant stakeholders to correct missing, inaccurate, or duplicate employee records.
• Onboarding Tracker Management: Update joining trackers, monitor pending documentation, and follow up on incomplete onboarding activities.
• Employee Lifecycle Support: Assist with employee status updates, transfers, internal movements, and separation-related data updates as required.
• Process Compliance: Follow established HR policies, standard operating procedures, documentation requirements, and data privacy guidelines.
• Audit and Record Maintenance: Maintain organized employee records and support internal audits and HR data verification activities.
• Stakeholder Coordination: Communicate with recruiters, HR business partners, payroll teams, and employees to obtain accurate information and resolve documentation issues.
• Confidentiality: Ensure the secure handling of employee personal information and comply with applicable data protection policies.

Candidate Requirements

• Graduate in Human Resources, Business Administration, Commerce, or a related field preferred.
• Experience in HR operations, HR administration, employee data management, or onboarding is an advantage.
• Working knowledge of Microsoft Excel, including formulas, sorting, filtering, and PivotTables.
• Familiarity with HRMS platforms and employee database management.
• Understanding of employee onboarding procedures and joining documentation.
• Strong data-entry accuracy and data-validation skills.
• Ability to identify duplicate records, missing fields, and inconsistencies in employee information.
• Good organizational, analytical, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to handle confidential employee information responsibly.
• Willingness to work with HR teams to maintain accurate and timely records.

Required Skills

• HR Operations and Administration
• Employee Onboarding and Documentation
• Employee Master Data Management
• Human Resource Management Systems (HRMS)
• Microsoft Excel and Data Analysis
• Data Validation and Data Cleaning
• Headcount and Attrition Reporting
• Onboarding Tracker Management
• Employee Records Management
• Reporting and Documentation
• Attention to Detail
• Communication and Coordination
• Data Privacy and Confidentiality

Key Performance Indicators (KPIs)

• Accuracy and completeness of employee master data.
• Timely completion of onboarding documentation.
• Accuracy of HRMS updates and employee records.
• Timeliness and accuracy of headcount and attrition reports.
• Number of duplicate or incomplete records identified and resolved.
• Adherence to HR processes and documentation standards.
• Timely closure of data discrepancies.
• Compliance with employee data privacy requirements.

Work Environment

The HR Operations Executive will work closely with HR operations, recruitment, payroll, and other internal teams. The role involves employee data management, document verification, HRMS updates, reporting, and administrative support to ensure smooth and accurate HR operations.

Ideal Candidate Profile

The ideal candidate is a detail-oriented and process-driven professional with strong Excel skills, an understanding of HR operations, and the ability to maintain accurate employee records. They should be comfortable handling large datasets, preparing HR reports, validating information, and coordinating with stakeholders while maintaining confidentiality and data accuracy.

Pay: ₹300,000.00 - ₹400,000.00 per year

Work Location: In person