HR Operations Specialist

Job Description – HR Operations Specialist

Department: Human Resources
Job Type: Full-Time

Job Summary

The HR Operations Specialist will be responsible for maintaining accurate employee and candidate records, managing HR documentation, handling ERP data entry and updates, preparing employee ID cards, and developing Excel-based trackers and reports. The role requires strong attention to detail, proficiency in Microsoft Excel, and the ability to manage confidential information while ensuring efficient HR operations and administrative support.

Key Responsibilities

• ERP & HR Data Management: Manage employee and candidate data entry, updates, bulk uploads, and verification within the ERP system, ensuring data accuracy and consistency.
• Candidate Documentation: Collect, verify, organize, and maintain candidate documents, including CVs, CNIC copies, educational certificates, transcripts, and experience letters.
• Employee ID Card Management: Prepare, print, and issue employee ID cards while maintaining an accurate issuance register and supporting records.
• Excel Reporting & Trackers: Develop and maintain Excel-based trackers and reports for recruitment, onboarding, attendance, employee records, and documentation status.
• Data Analysis & Reporting: Use Excel formulas, VLOOKUP/XLOOKUP, PivotTables, and other relevant spreadsheet functions for data verification, consolidation, and reporting.
• Onboarding & HR Administration: Support employee onboarding, documentation completion, HR audits, record management, and coordination with relevant departments.
• Compliance & Confidentiality: Maintain the confidentiality and security of employee and candidate information while ensuring compliance with internal HR procedures.
• Operational Support: Ensure timely completion of assigned tasks, resolve data discrepancies, and maintain organized and accessible HR records.

Qualifications & Experience

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 3–4 years of relevant experience in HR operations, HR administration, documentation management, or data management.
• Hands-on experience with ERP systems and HR data management.
• Practical experience in candidate documentation, employee record maintenance, and ID card preparation.
• Strong command of Microsoft Excel, including formulas, VLOOKUP/XLOOKUP, PivotTables, and tracker development.
• Proficiency in Microsoft Office applications, particularly Excel and Word.

Core Competencies

• Strong attention to detail and data accuracy.
• Excellent organizational and time-management skills.
• High level of integrity and confidentiality.
• Effective communication and interpersonal skills.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple tasks and meet deadlines.
• Proactive approach to maintaining records and improving HR processes.

Ideal Candidate Profile

The ideal candidate is detail-oriented, technically proficient, and experienced in handling HR documentation, ERP systems, and Excel-based reporting. They should be capable of managing sensitive employee information responsibly while ensuring accuracy, efficiency, and smooth coordination across HR functions.

Pay: Up to Rs90,000.00 per month

Application Question(s):

• This is complete onsite position located in Bahria town phase 4- are you comfortable with this job location?
• Are you comfortable with our job timings i-e 6 Pm - 3 Am?

Location:

• Rawalpindi (Preferred)

Work Location: In person