HR Payroll and Operation Manager

Job Description: HR Manager Payroll & HR Operations

Location: Bengaluru, Karnataka
Experience: 4+ Years
Employment Type: Full-time
Industry: Audit / Accounting / Professional Services

[email protected]

About the Role

We are looking for an experienced and detail-oriented HR Manager Payroll & HR Operations to manage end-to-end HR operations and payroll processes for our audit and professional services firm in Bengaluru.

The ideal candidate will have strong knowledge of payroll processing, statutory compliance, employee lifecycle management, HR policies, and day-to-day HR operations, along with the ability to work closely with management and employees.

Key Responsibilities

1. Payroll Management

• Manage end-to-end monthly payroll processing for employees.
• Ensure accurate calculation of salary, deductions, incentives, reimbursements, and other payroll components.
• Handle payroll inputs including attendance, leave, new joiners, exits, salary revisions, and variable pay.
• Ensure timely processing of PF, ESI, Professional Tax, TDS, and other applicable statutory deductions.
• Coordinate with payroll vendors, consultants, and finance teams where required.
• Prepare payroll reports, salary statements, and reconciliation reports.
• Address employee payroll-related queries and resolve discrepancies.

2. HR Operations

• Manage the complete employee lifecycle from joining to exit.
• Prepare and maintain employee records, HR documentation, and personnel files.
• Manage onboarding, induction, confirmation, transfers, promotions, and separation processes.
• Maintain HRIS/employee databases and ensure data accuracy.
• Track attendance, leave, employee movements, and HR-related documentation.
• Develop and implement HR processes, SOPs, and policies.

3. Statutory Compliance

• Ensure compliance with applicable labour laws and statutory requirements.
• Coordinate with external consultants for PF, ESI, PT, TDS, gratuity, bonus, and other statutory matters.
• Maintain statutory records and support internal/external audits.
• Ensure timely submission of statutory returns and required documentation.

4. Employee Relations

• Handle employee queries and HR-related concerns professionally.
• Support grievance handling and disciplinary processes.
• Promote employee engagement and a positive workplace culture.
• Maintain confidentiality of employee and payroll information.

5. Performance & HR Processes

• Coordinate performance appraisal and review cycles.
• Maintain employee performance records and support managers during appraisal processes.
• Assist in manpower planning, recruitment coordination, and employee retention initiatives.
• Track HR metrics and prepare periodic reports for management.

6. HR Administration

• Manage HR letters, employment contracts, confirmation letters, salary revision letters, and relieving/experience letters.
• Maintain HR documentation and ensure proper record keeping.
• Coordinate with administration, finance, IT, and other internal teams for employee-related requirements.

Required Skills & Qualifications

• Bachelor's degree in HR, Business Administration, Commerce, or a related field.
• 4+ years of experience in HR Operations, Payroll, and HR administration.
• Strong understanding of Indian payroll and statutory compliance.
• Good working knowledge of PF, ESI, Professional Tax, TDS, gratuity, bonus, and applicable labour laws.
• Experience handling payroll for a professional services, consulting, accounting, audit, or similar organization will be an advantage.
• Strong MS Excel skills; experience with HRMS/payroll software preferred.
• Good communication, interpersonal, and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive employee information.
• Strong attention to detail and ability to meet payroll and compliance deadlines.

Preferred Candidate Profile

• Experience working in an audit/accounting/CA firm or professional services environment.
• Hands-on experience managing payroll and HR operations independently.
• Comfortable coordinating with senior management, employees, finance teams, and external consultants.
• Strong organizational skills with the ability to manage multiple HR activities simultaneously.

Key Performance Areas (KPIs)

• Payroll accuracy and timely processing.
• Timely statutory compliance and filings