HR Payroll Assistant

The HR & Admin Payroll Assistant is responsible for providing administrative and payroll support to the Human Resources Department. The position assists in maintaining accurate employee records, monitoring attendance and timekeeping, preparing payroll-related reports, processing employee documents, and ensuring that HR administrative activities are completed accurately and on time.

KEY RESPONSIBILITIES

1. Payroll & Timekeeping

• Assist in the preparation and processing of employee payroll.
• Collect, check, and consolidate Daily Time Records (DTR), attendance records, overtime, undertime, tardiness, and absences.
• Verify payroll inputs and ensure accuracy of employee attendance and salary-related data.
• Assist in computing payroll adjustments, deductions, overtime, holiday pay, and other payroll-related items.
• Prepare payroll summaries and supporting documents for review and approval.
• Maintain accurate and confidential payroll records.
• Coordinate with employees and supervisors regarding payroll and attendance concerns.
• Monitor timely submission of payroll requirements and documents.

2. Employee Records & HR Administration

• Maintain and update employee 201 files and other personnel records.
• Assist in processing employee requirements, contracts, memoranda, notices, and HR documents.
• Ensure employee records are complete, accurate, and properly filed.
• Assist with onboarding and documentation of newly hired employees.
• Assist in employee movement, transfers, promotions, renewals, and separation documentation.
• Prepare HR reports and employee lists as requested by management.

3. Government Benefits & Contributions

• Assist in the preparation and monitoring of employee government contributions and related records, including:

  • SSS
  • PhilHealth
  • Pag-IBIG
  • Other applicable government requirements

• Assist employees with basic inquiries regarding government benefits and contributions.

• Maintain organized records of government-related transactions and submissions.

4. Attendance & Employee Monitoring

• Monitor daily attendance, tardiness, absences, undertime, and overtime.
• Coordinate with branch/store supervisors regarding attendance discrepancies.
• Prepare attendance and absenteeism reports.
• Assist HR in monitoring employees with attendance concerns and repeated violations.
• Ensure proper documentation of attendance-related incidents.

5. General HR & Administrative Support

• Assist in preparing HR announcements, notices, letters, and internal communications.
• Support HR activities, meetings, training, company events, and employee engagement activities.
• Assist in responding to employee HR and administrative concerns.
• Maintain confidentiality of employee information and company records.
• Perform other HR and administrative duties assigned by the HR Manager or Management.

QUALIFICATIONS

• Bachelor’s Degree in Human Resources, Business Administration, Accounting, or a related field is preferred.
• At least 1 year of experience in HR, payroll, timekeeping, or administrative work is an advantage.
• Knowledge of Philippine payroll and basic government-mandated contributions is preferred.
• Proficient in Microsoft Excel and/or Google Sheets.
• Good numerical and analytical skills.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Good written and verbal communication skills.
• Able to handle confidential employee information professionally.
• Willing to work under pressure and meet payroll deadlines.
• Experience in a retail, sales, or multi-branch environment is an advantage.