HR PAYROLL

HR Payroll Job Description

Job Title: HR Payroll Officer

Job Summary:

The HR Payroll Officer is responsible for ensuring the accurate and timely processing of employee payroll while maintaining payroll records and compliance with labor laws and company policies. The role also supports various human resource functions, including employee records management, government statutory compliance, benefits administration, and HR documentation.

Key Responsibilities

Payroll Administration

• Process payroll accurately and on schedule ( semi-monthly, or monthly).
• Calculate employee salaries, overtime, allowances, incentives, commissions, and deductions.
• Prepare final pay computation for resigned employees.
• Maintain accurate payroll records and employee compensation data.
• Ensure payroll confidentiality and data security.
• Generate payroll reports for management and accounting.

Timekeeping Management

• Monitor employee attendance and leave records.
• Verify timesheets and attendance logs.
• Coordinate with department heads regarding attendance discrepancies.
• Compute leave balances, absences, tardiness, and undertime.

Government Compliance

• Process and remit mandatory government contributions, including:

  • SSS
  • PhilHealth
  • Pag-IBIG

• Prepare and submit required government reports within prescribed deadlines.

• Stay updated on labor laws, tax regulations, and payroll legislation.

Employee Support

• Respond to employee payroll and benefits inquiries.
• Resolve payroll discrepancies promptly.
• Explain payroll computations, deductions, and government contributions to employees.

Reporting and Record Keeping

• Prepare payroll summaries and HR reports.
• Maintain confidential employee information.
• Assist during payroll, tax, and government compliance audits.

Qualifications

• Bachelor's degree in Human Resource Management, Accountancy, Business Administration, Finance, or a related field.
• At least 2 years of experience in payroll processing and HR administration.
• Knowledge of Philippine Labor Code and payroll regulations.
• Experience handling SSS, PhilHealth, Pag-IBIG, and BIR compliance.
• Proficient in Microsoft Excel and payroll software.
• Strong numerical and analytical skills.
• High level of integrity and ability to maintain confidentiality.
• Excellent organizational, communication, and time management skills.

Preferred Skills

• Experience using HRIS and payroll systems.
• Strong attention to detail and accuracy.
• Ability to work under pressure and meet payroll deadlines.
• Problem-solving and interpersonal skills.
• Knowledge of labor standards, employee benefits, and HR best practices.