HR Records Associate

HR RECORDS ASSOCIATE

Apex Mining Co., Inc.
Human Resources Department | Masara Mine Site, Maco, Davao de Oro

About the Position

Apex Mining Co., Inc., a large-scale mining company, is looking for a detail-oriented and organized HR Records Associate to join our Human Resources Department.

The HR Records Associate will be responsible for the accurate maintenance, organization, updating, safekeeping, and retrieval of employee personnel records and HR-related documents. The position will also provide administrative support in HR documentation, records management, HRIS updating, reporting, and compliance activities.

Key Responsibilities

• Maintain and update employee personnel records, 201 files, and other HR-related documents.
• Ensure the completeness, accuracy, confidentiality, and proper filing of employee records.
• Encode and update employee information in the HRIS and other HR databases.
• Monitor and maintain records of employee movements, including appointments, transfers, promotions, contract extensions, and changes in employment status.
• Process, organize, and maintain employment-related documents, contracts, personnel action forms, clearances, certifications, and other HR records.
• Retrieve and provide personnel records and HR documents to authorized personnel when required.
• Conduct periodic reviews of personnel files to identify missing, incomplete, or outdated documents.
• Assist in the preparation of HR reports, manpower reports, employee lists, and other records-related requirements.
• Coordinate with various departments to obtain, validate, and update employee information and supporting documents.
• Maintain an organized physical and electronic records filing and archiving system.
• Assist in records retention, archiving, and disposal in accordance with company policies and established procedures.
• Support HR audits and compliance activities by providing accurate and properly maintained personnel records.
• Assist in the issuance and maintenance of employee IDs, certifications, and other HR-related documents.
• Perform other duties and responsibilities that may be assigned by the immediate supervisor.

Qualifications

• Bachelor's degree in Human Resources Management, Business Administration, Office Administration, or a related field.
• Preferably with relevant experience in HR records management, personnel administration, or general HR functions.
• Knowledge of personnel records management and HR documentation processes.
• Proficient in Microsoft Office applications, particularly Microsoft Excel and Word.
• Experience in using an HRIS or employee information management system is an advantage.
• Strong attention to detail and organizational skills.
• Excellent data accuracy and documentation skills.
• Able to handle confidential and sensitive employee information with integrity and discretion.
• Good written and verbal communication skills.
• Ability to manage multiple tasks, prioritize workload, and meet deadlines.
• Willing to work at Masara Mine Site, Maco, Davao de Oro.

What We Look For

We are looking for an individual who is:

• Detail-oriented and highly organized
• Reliable and accountable
• Trustworthy in handling confidential information
• Proficient in records and data management
• Responsive and able to coordinate effectively with different departments
• Committed to accuracy, confidentiality, and quality HR service

How to Apply

Interested and qualified applicants may submit their updated Application Letter and Curriculum Vitae/Resume with complete personal details and recent photograph.

Applications may be submitted through the Apex Mining Co., Inc. Human Resources Department or via email at:

[email protected]

Please indicate “Application – HR Records Associate” as the subject of your email.

Only qualified applicants will be contacted for the next stage of the recruitment process.

Join Apex Mining Co., Inc. and be part of a dynamic Human Resources team supporting a large-scale mining operation.

Benefits:

• Company Christmas gift
• Company events
• Gym membership
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee
• Staff meals provided
• Transportation service provided

Work Location: In person