HR Recruiting Coordinator

Strittmatter Companies is seeking a highly organized and detail-oriented HR Recruiting Coordinator to provide administrative and clerical support to our Human Resources department in Manassas Park, Virginia. This is primarily an administrative support position. A significant portion of the work involves preparing documents, completing data entry, maintaining employee and candidate files, tracking paperwork, following established checklists, and ensuring each step of the recruiting and onboarding process is completed accurately and on time.

This position does not independently manage recruiting strategies or HR programs. It supports the Director of Human Resources, Recruiter and HR teammembers by handling the detailed, process-driven work necessary to keep the department organized and operating efficiently. The ideal candidate enjoys structured and repetitive administrative work, takes pride in accurate documentation, and is comfortable spending much of the workday processing paperwork, updating systems, organizing files, and following up on outstanding items.

Essential Duties and Responsibilities

• Prepare, review, scan, copy, file, and organize HR and recruiting documents, including correspondence, forms, reports, spreadsheets, personnel documents, and orientation materials.
• Create and maintain accurate electronic and paper employee and candidate files in accordance with established filing and naming procedures.
• Complete high-volume data entry in BambooHR and process documentation for new hires, terminations, and employee status changes.
• Review paperwork for accuracy, completeness, required signatures, and missing information; track outstanding items and follow up until all documentation is received.
• Prepare and assemble offer letters, pre-employment documents, onboarding packets, orientation materials, and other employment paperwork using approved templates.
• Conduct initial candidate outreach and preliminary phone screenings using established questions, and support recruiting for CDL drivers, construction field positions, and office personnel.
• Coordinate the administrative stages of recruiting and onboarding by scheduling interviews and field tryouts, tracking candidates, collecting required documentation, following up on outstanding requirements, and assisting with new-hire orientation setup.
• Follow established procedures and checklists to ensure assigned recruiting, onboarding, and HR processes are completed accurately and on time.
• Provide daily administrative support to the Director of Human Resources and HR team, including answering calls, taking messages, directing questions, and completing other assigned administrative duties.
• Perform other related duties as assigned by the needs of business.

Required Qualifications

• Previous administrative, clerical, recruiting, or Human Resources support experience.
• Strong attention to detail and commitment to accuracy.
• Comfortable performing repetitive, documentation-heavy administrative work.
• Strong data-entry, filing, and recordkeeping skills.
• Ability to follow established procedures, templates, and checklists.
• Ability to complete assigned processes accurately from beginning to end.
• Strong organizational and time-management skills.
• Ability to manage multiple deadlines and follow up on outstanding tasks.
• Ability to handle confidential information with discretion.
• Dependable, professional, and service-oriented approach.
• Proficiency in Microsoft Outlook, Word, Excel, BambooHR and Teams.
• Ability to operate standard office equipment, including printers, scanners, and copiers.

Preferred Qualifications

• Associate degree or an equivalent combination of education and experience.
• One to three years of administrative, recruiting, or HR support experience.
• Experience using BambooHR or another HRIS or applicant tracking system.
• Experience preparing and processing employment documentation.
• Experience coordinating hiring and onboarding activities.
• Experience supporting construction, trucking, utilities, or field operations.

Position Details

• Full-time position
• In-person and on-site
• Monday through Friday
• Manassas Park, Virginia
• Administrative office environment
• Regular computer work, data entry, document preparation, filing, and record maintenance

Benefits

• Competitive compensation
• Company-subsidized health and dental plans
• 401(k) retirement plan with company match
• Paid holidays
• Paid vacation

Strittmatter Companies is an Equal Opportunity Employer.