HR Recruiting Virtual Assistant

Job Summary:
We're happy to be taking on a Driver Recruitment & Onboarding Coordinator to back our hiring process for driver candidates. The role sits at the centre of bringing our recruitment and onboarding workflow in-house, handling candidate communication, scheduling, and ATS-based tracking from first contact through to onboarding. The right person is highly organized, comfortable running several candidate pipelines, and confident coordinating with teams across different locations.

Key Responsibilities:

• Carry out outreach and steady follow-up with driver candidates throughout the hiring process
• Arrange and confirm appointments with driver applicants
• Handle candidate flow and pipeline status within the ATS
• Coordinate onboarding steps and documentation for newly hired drivers
• Work with on-site teams across two locations so hiring and onboarding activities stay aligned
• Keep accurate, up-to-date candidate records in Excel, Google Sheets, and Word/Docs
• Speak with candidates proactively so they stay engaged and informed at each stage
• Back the move of recruitment processes from external support to an in-house workflow

Mandatory Skills:

• Proficiency in Excel, Google Sheets, and Word/Google Docs
• Experience working within an Applicant Tracking System (ATS)
• Strong candidate outreach, follow-up, and scheduling skills
• Dependable, precise, and able to work under little supervision
• Strong communication skills, both written and verbal

Preferred Skills:

• Prior experience in recruitment or HR coordination, ideally within driver, transportation, or logistics hiring
• Experience coordinating onboarding processes end-to-end
• Ability to juggle several candidate pipelines across different locations at once
• Familiarity with driver recruitment platforms or industry-specific hiring practices

Why Join Us:
This is a strong opening to play a key part in building an in-house recruitment function from the ground up. You'll work closely with a growing team, get exposure to end-to-end hiring and onboarding, and hold real ownership over how candidates move through the process.