HR Specialist

About the role

This role is responsible for managing visa and work permit applications for local and foreign employees in the Singapore team, including EP/SP/S permits and related renewals, changes, and cancellations. The position involves tracking immigration policy updates, assisting with approval issues, and ensuring compliant and efficient processes. The role also supports the implementation of local HR policies aligned with headquarters frameworks and Singapore labour law, including benefits, attendance, and performance management. Additionally, the position provides recruitment support, manages employee onboarding and offboarding, maintains personnel records and data, fosters employee relations, supports cross-regional HR collaboration, and manages administrative operations for the Singapore office.

Key responsibilities

• Apply, renew, modify, and cancel various work permits (EP/SP/S permits) for local and foreign employees; track immigration policy and assist in resolving approval issues to ensure compliant and efficient processes
• Assist in formulating and implementing HR policies on benefits, attendance, and performance management in alignment with headquarters frameworks and Singapore labour law; collect employee feedback and optimise policies
• Support the Singapore team with job postings, resume screening, interview coordination, candidate follow-up, and onboarding to ensure timely talent acquisition
• Manage employee onboarding including orientation, contract signing, personnel file establishment, and office equipment allocation; handle offboarding including exit interviews, work handover, salary settlement, and permit cancellation
• Maintain employee electronic and paper records; update employee roster, attendance records, and personnel changes; submit HR reports to headquarters and China region HR manager as required
• Respond to daily employee needs as HR point of contact; assist in organising holiday benefits and team-building activities to enhance team cohesion
• Report to China region HR manager; coordinate cross-regional HR work; monitor Singapore labour law updates to ensure HR compliance; support headquarters with training and performance data collection
• Manage Singapore office operations including procurement and inventory of office supplies, equipment maintenance; coordinate visitor reception, meeting arrangements, and file archiving; assist with travel bookings and expense reimbursement review; control administrative costs and submit related reports

About you

• Bachelor's degree or above in Human Resources Management, Business Administration, Law, Administrative Management, or related fields
• 1-3 years of hands-on HR experience in Singapore; familiar with work permit processes and local labour law
• Able to independently complete basic HR and daily administrative tasks; understand core HR modules; possess communication, coordination, and problem-solving abilities; proficient in Office and basic HR and administrative tools
• Fluent in English (listening, speaking, reading, writing); able to independently liaise with Singapore government agencies and partner institutions
• Fluent in Mandarin Chinese; able to communicate smoothly with China region team
• Strong sense of responsibility; meticulous and rigorous; able to handle pressure and manage multiple tasks; adaptable to startup environment; possess cross-regional collaboration awareness and good service orientation