HR Specialist

JOB SPECIFICATION:

• Bachelor’s degree in Human Resources, Psychology, Business Administration, or related field.
• At least 2–3 years of HR experience in recruitment and general HR functions.
• Knowledge of labor laws and HR best practices.
• Strong communication, organizational, and interpersonal skills.
• Proficient in Microsoft Office and HR documentation/reporting.
• Ability to handle confidential information with professionalism.

RESPONSBILITIES

1. Recruitment

• Manage end-to-end recruitment processes from manpower request to onboarding.
• Implement recruitment lead time based on approved Personnel Requisition Forms (PRF)
• Prepare and publish recruitment/job hiring postings through social media platforms
• Source and generate organic applicants through social media channels.
• Coordinate interviews, applicant screening, and hiring documentation.
• Maintain recruitment trackers and candidate databases.

2. Employee and Labor Relations

• Address and resolve employee concerns and grievances within 10 working days upon receipt.
• Prepare and submit Incident Reports as necessary.
• Ensure 0% of DOLE/NLRC cases are lost due to procedural lapses.
• Support disciplinary procedures, investigations, and employee counseling.
• Ensure compliance with labor laws, company policies, and code of conduct.

3. HR Report Submission

• Prepare and submit monthly HR reports including:
• Recruitment updates
• Attrition reports
• Employment status reports
• Pre-employment compliance reports
• Disciplinary case reports
• Maintain accurate HR records and documentation for audit and compliance purposes.

4. Exit Clearance Management and Monitoring

• Process employee exit clearance and final pay within 30 days from submission of clearance requirements.
• Coordinate with concerned departments regarding accountabilities and clearance completion.
• Conduct and document exit interviews for separating employees.
• Ensure 100% completion of exit interviews except in cases of AWOL employees.
• Monitor turnover trends and recommend retention improvements.

5. Employee Engagement

• Organize and support company employee engagement activities and programs.
• Ensure 100% participation and coordination of all employee engagement initiatives.
• Promote employee morale, teamwork, and workplace culture.

6. 201 File Management

• Maintain complete and updated 201 files and employee records.
• Ensure 100% accuracy and completeness of employee documentation.
• Safeguard confidentiality of employee information.

7. New Hire Orientation

• Conduct and facilitate New Employee Orientation (NEO) programs.
• Ensure 100% completion of orientation requirements for all new hires.
• Assist new employees with onboarding documentation and company policy orientation.

Work Location: San Juan City, Metro Manila

The position is URGENT. Preferably who can start ASAP!

Job Type: Full-time

Pay: Php20,000.00 - Php25,000.00 per month

Benefits:

• Additional leave
• Company events
• Free parking
• Health insurance
• Life insurance
• On-site parking
• Opportunities for promotion
• Promotion to permanent employee

Ability to commute/relocate:

• San Juan: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Recruitment: 2 years (Required)
• Employee Relations: 2 years (Required)

Language:

• English (Preferred)

Work Location: In person