HR Specialist

Duties & Responsibilities:

Recruitment & Talent Acquisition

• Collaborate with hiring managers to identify and fulfill staffing needs.
• Manage end-to-end recruitment processes, including:
• Creating and publishing job advertisements across job boards, social media platforms, and networking channels.
• Screening and evaluating candidates through structured interviews to assess
• Administering pre-employment written examinations.
• Scheduling and facilitating candidate interviews with department heads and panel interviewers.
• Conducting comprehensive reference and background checks.
• Participating in career fairs, school events, and industry networking groups.
• Building and maintaining an active candidate talent pool to meet current and future hiring timelines.
• Collecting, verifying, and maintaining pre-employment documents for all selected candidates and interns.
• Ensure all published recruitment collaterals and HR materials adhere strictly to company branding guidelines.

Onboarding & Lifecycle Management

• Coordinate and facilitate orientations and onboarding programs for new hires and interns.
• Ensure seamless onboarding execution within established timelines, including welcome email preparation, scheduling, and procurement/distribution of Intern Kits.

Document & Records Management

• Maintain and monitor the integrity, completeness, and strict confidentiality of all HR files and personnel records.
• Conduct periodic audits of applicant and employee documentation to ensure proper filing and regulatory compliance.

HR Operations & Administrative Support

• Manage school partnerships, including sourcing and coordinating with educational institutions for internship programs, career events, and maintaining MOAs, NDAs, and internship agreements.
• Assist in payroll processing, resolving pay disputes, and facilitating paycheck distribution.
• Act as a liaison with external vendors and benefit providers for health, disability, and retirement plans.
• Support the planning and execution of HR programs, training sessions, and company events (e.g., benefits enrollment, town halls, recognition programs, holiday parties).
• Review and requests Billing Budget Request Forms, weekly and occasional agent/freelancer payouts, and recurring vendor payments.
• Prepare and submit regular HR analytical reports on a weekly, monthly, quarterly, and annual basis.
• Ensure ongoing compliance with applicable local labor laws and regulations.

Requirements:

• Must have bachelor's degree in Human Resource Management, Psychology, or related field
• Has at least 3-5 year solid experience in the field of Human Resources preferably in Recruitment
• With solid experience in Recruitment in specialized fields like Marketing and Advertisement
• Can handle multiple job vacancies and recruitment projects at a time, while maintaining sharp attention to detail
• Has the ability to adapt and support the team in any HR-related matters
• Has excellent verbal and written communication skills English and Filipino
• Can work in a fast-paced environment and in flexible hours
• Is willing to learn
• Has excellent skills in MS Office, Google Workspace, Zoom, MS Teams and other online meeting platforms