HR Specialist (Payroll)

Key Responsibilities

• Manage the end-to-end monthly payroll process, including salary calculation, allowances, overtime, deductions, unpaid leave and other payroll adjustments.
• Verify employee attendance, overtime, leave, claims and other payroll-related information before processing.
• Prepare and process statutory contributions and submissions, including EPF, SOCSO, EIS and PCB.
• Prepare monthly payroll reports, payroll summaries and other HR-related reports for management review.
• Maintain accurate and up-to-date employee payroll records, personal information and salary data.
• Handle employee enquiries relating to salary, payslips, deductions, overtime, leave and other payroll matters.
• Assist with new employee onboarding, resignation, termination and final salary calculations.
• Maintain proper documentation and filing of payroll and HR records for audit and compliance purposes.
• Ensure payroll practices comply with applicable Malaysian employment laws, statutory requirements and company policies.
• Liaise with relevant government agencies and external parties on payroll and statutory matters when required.
• Support HR administration, employee benefits, insurance, leave management and other HR activities.
• Assist in HR audits, payroll reconciliation and continuous improvement of payroll processes.
• Perform other HR duties and projects as assigned by the management.

Requirements

• Diploma or Bachelor’s Degree in Human Resources, Business Administration, Accounting, Finance or a related field.
• Minimum 2 years of relevant experience in payroll and HR, preferably in a manufacturing environment.
• Good knowledge of Malaysian payroll practices and statutory requirements.
• Familiar with EPF, SOCSO, EIS, PCB and Employment Act 1955.
• Experience with HRIS/payroll software is an added advantage.
• Good command of English and Bahasa Malaysia; Mandarin is an advantage.
• Proficient in Microsoft Excel and able to work with payroll data and reports.
• Strong attention to detail, numerical accuracy and confidentiality.
• Able to work independently, meet deadlines and handle sensitive employee information.
• Good communication, problem-solving and organizational skills.

Preferred Skills

• End-to-end payroll processing
• Payroll reconciliation
• Attendance & overtime management
• Statutory submission
• HRIS / Payroll System
• Microsoft Excel
• Malaysian employment legislation
• Employee records management