HR Staff - Admin

JOB SUMMARY:

HR Staff provides HR and administrative support through accurate records management, payroll coordination, and clearance processing. Oversees employee documentation, uniforms, IDs, and agency DTR validation. Facilitates contracts, evaluations, and engagement activities while assisting in events and HR programs. Ensures smooth operations and promotes employee morale across the organization.

DUTIES AND RESPONSIBILITIES:

Records Management

·         Prepare and monitor personnel action notices (PAN) for employees.

·         Maintain and update the HR database (master file) regularly to ensure accurate employee records reflect employee movements, such as promotions, resignations, and terminations.

·         Inform the payroll department of personnel movements, including promotions, resignations, and terminations.

·         Encode 201 files on the 201 Masterlist.

·         Safeguard and manage 201 files, ensuring proper maintenance and confidentiality.

·         Oversee uniform issuance, inventory tracking, and deduction monitoring.

·         Monitor and update organizational charts to reflect staffing changes.

·         Coordinate ID processing including scheduling, photo ops, data gathering, signature collection, layout, printing, and releasing.

·         Monitor tenant AYSN properties (staff houses).

·         Post birthdays on the bulletin board at the end of each month.

·         Post Birthdays / Work Anniversary on the company GC’s

·         Prepare employee kits (uniforms, IDs, manuals)

DTR

·         Validate DTR from third party agencies.

·         Handle billing from agencies and coordinate with accounting for tax computation

Resignation and Clearance Processing:

·         Process employee clearances Process employee clearances

·         Provide checklist clearance and clearance forms to resigned employees for routing to concerned signatories.

·         Forward checklist, clearance forms, and resignation letters to payroll for computation.

General HR Support

·         Respond to employee inquiries related to HR concerns.

·         Provide administrative support to the HR and Administration Department.

·         Perform other related duties that may be assigned from time to time.

Employee Engagement Duties:

·         Prepare regular contracts for newly regularized employees and inform them of their benefits as regular employees.

·         Coordinate and facilitate performance evaluations every 3rd and 5th of the month for probationary employees

·         Coordinate and facilitate performance evaluations for annual increases

·         Assist in organizing company events, meetings, training sessions, and employee engagement activities.

·         Support implementation of HR programs and initiatives that promote employee morale and engagement.

QUALIFICATIONS

• Bachelor’s degree in Human Resources Management, Psychology, Business Administration, or any related course.
• Fresh graduates are welcome to apply; HR internship or related experience is an advantage.
• Basic knowledge of HR processes and employee documentation.
• Good communication and interpersonal skills.
• Organized, detail-oriented, and able to manage multiple tasks.
• Basic knowledge of Microsoft Office, especially Word and Excel.
• Willing to learn and follow HR policies and procedures.
• Able to handle employee information with confidentiality and professionalism.
• Good coordination and follow-up skills.
• Responsible, reliable, and a team player.
• Can work independently with minimal supervision.
• Willing to assist in HR activities, company events, and other administrative tasks.

Benefits

• Vacation Leave
• Sick Leave
• Bereavement Leave
• HMO
• Performance Appraisal
• Company Outing
• Employee Discount
• Christmas Package

Work Schedule:

• Monday to Friday
• 8:30am - 6:30pm

Area of Assignment

• San Juan City

Office Address:

• 268 AYSN Building N. Domingo San Juan City