HR STAFF (PAYROLL)

DUTIES and RESPONSIBILITIES

a. Ensure that all new hire employees was signed/ approved by the management and with completene necessary data for 201 file (application form, signed contract, passed medical /drug test result, SSS, HDMF, PHIC, TIN) before proceeding / processing payroll.

b. Responsible for ensuring accurate and timely processing of payroll for employees

c. Collect and review timesheets, attendance records, and other relevant data to accurately calculate employee wages.

d. Encode payroll data into the payroll system or software, ensuring completeness and accuracy.

e. Calculate overtime, bonuses, commissions, and other earnings as applicable.

f. Accurately deduct and withhold taxes, insurance premiums, retirement contributions, and other deductions from employee payroll if applicable

g. Review and verify payroll reports for accuracy before processing payments.

h. Maintain accurate records of employee payroll data, including earnings, deductions, and hours worked.

i. Stay updated on changes to payroll laws and regulations to ensure compliance and minimize legal risks.

j. Assist employees with payroll-related issues, such as payroll discrepancies, direct deposit setup, and tax withholding adjustments.

k. Process manual checking, adjustments, and corrections as needed.

l. Process retroactive pay adjustments for rank and file, and Confi staff workers as needed.

m. Prepare and issue final pay for rank and file, and Confi staff workers upon resignation, termination, separation or end of contract.

n. Compute and administer pro-rated 13th Month Pay for rank and file, and Confi staff workers in compliance with labor laws

o. Other duties assigned related to rank and file, and Confi staff payroll processing.

QUALIFICATION:

*Bachelor's degree in Psychology, Human Resources, Accounting, Finance, or related field preferred.

*Proven experience in payroll administration or related roles, with knowledge of payroll processing procedures.

*Strong understanding of payroll taxes, wage garnishments, and other payroll deductions.

*Proficiency in using payroll software and Microsoft Excel for data analysis and reporting.

* Excellent attention to detail, accuracy, and confidentiality in handling payroll data.

*Strong analytical and problem-solving skills, with the ability to reconcile discrepancies and resolve payroll-related issues.