HR Support & Corporate Documentation

About the role

We are looking for a responsible, organized and detail-oriented HR & Admin Assistant to support our HR Department in managing HR administration, company documentation and daily administrative operations across our group of companies.

Key responsibilities

• Assist in recruitment coordination, interview arrangements and employee onboarding.
• Prepare and maintain employee records, offer letters, employment contracts and confirmation letters.
• Assist in monitoring employee attendance, leave records and HR systems.
• Ensure HR documents and employee information are accurate, updated and properly maintained.
• Support daily HR administrative activities.
• Organize, maintain and update company records, documents and administrative files.
• Maintain company information, including SSM registration details, business addresses, directors' particulars and corporate records.
• Compile and update company bank account information and related documentation.
• Establish and maintain a systematic filing system for multiple companies.
• Monitor document expiry dates, renewals and necessary updates.

About you

• Diploma or Degree in Human Resources, Business Administration or related fields.
• Experience in HR administration, office administration or documentation is an advantage.
• Proficient in Microsoft Word, Excel and general office applications.
• Strong organizational skills with good attention to detail.
• Able to manage multiple tasks and company records systematically.
• Responsible, proactive, independent and willing to learn.
• Good communication and coordination skills.
• Able to handle confidential information professionally.
• Fresh graduates are encouraged to apply.