HR System - Specialist

About the role

The HR Specialist – HR Systems is responsible for the administration, maintenance, and continuous improvement of HR and payroll systems to ensure accurate employee data, timekeeping, reporting, and records management. The role supports HR operations by monitoring employee attendance, maintaining personnel records, facilitating employee transactions, ensuring data integrity, and assisting in the implementation of HR policies and system enhancements. The position also contributes to employee engagement initiatives and HR process improvement projects.

Key responsibilities

• Prepare and maintain attendance, overtime, official business, and leave monitoring reports for all employees
• Validate offsetting leave balance credit requests submitted by supervisors and managers
• Administer and maintain HR and Payroll Systems, including HR Fusion and Timekeeping Systems
• Update and monitor employee information within the HR Fusion database
• Provide first-level support and troubleshooting for employee concerns related to HR systems
• Participate in HR and Payroll System implementation, migration, upgrades, testing, and parallel runs
• Create, maintain, and manage employee 201 files and personnel records
• Ensure proper safekeeping, confidentiality, and accuracy of employee records and documentation
• Generate and validate HR reports related to headcount, manpower inventory, and workforce data
• Respond promptly and professionally to employee inquiries received through email and other communication channels

About you

• Ability to perform tasks on own initiative in compliance with previous instructions, company policies, procedures, and practices
• Proficiency with HR and Payroll Systems, including HR Fusion and Timekeeping Systems
• Strong attention to detail and accuracy in data management
• Ability to maintain confidentiality and handle sensitive employee information
• Professional communication skills for internal and external interactions