HR Workplace Services Manager

JOB SUMMARY

The HR & Workplace Services Manager oversees office administrative operations, company fleet management, occupational health and safety (OSH), and general facilities to ensure a safe, efficient, and supportive work environment. This role acts as a bridge between core HR operations and daily workplace management, driving employee safety, facility excellence, and operational compliance across the organization.

Key Responsibilities

1. Office Administration & General Services

• Manage day-to-day administrative operations, office supplies inventory, vendor contracts, and facility maintenance.
• Oversee front-desk operations, mail/courier distribution, visitor management, and administrative support staff.
• Draft, implement, and enforce administrative policies, office guidelines, and expense management controls.
• Plan and execute employee engagement events, office celebrations, and town halls in collaboration with the wider HR team.

2. Fleet & Logistics Management

• Oversee the lifecycle of company vehicles, including acquisitions, leasing, vehicle assignments, and disposals.
• Manage routine vehicle maintenance schedules, repairs, fuel card management, and roadside assistance protocols.
• Ensure full compliance with driver licensing, motor vehicle registrations, comprehensive insurance, and local transport regulations.
• Maintain complete records of driver logs, fuel consumption, mileage, and vehicle performance metrics to optimize operational costs.

3. Environmental Health & Safety (EHS / OSH)

• Lead the development, implementation, and continuous improvement of health, safety, and environment (HSE) policies.
• Serve as the primary Head of Safety or Safety Officer, conducting regular workplace hazard assessments and safety audits.
• Manage emergency response plans, disaster recovery protocols, fire drills, and first-aid team assignments.
• Investigate workplace accidents or incidents, maintain safety logbooks, and lead corrective action plans.
• Organize mandatory occupational health check-ups, safety training sessions, and health awareness campaigns.

4. Compliance, Facilities & Vendor Management

• Serve as the main point of contact for property management, landlords, utility providers, and third-party maintenance contractors.
• Ensure total organization-wide compliance with local labor standards, building codes, environmental regulations, and safety laws.
• Prepare and manage the annual operational budget for administration, facilities, and fleet management.

PERKS & BENEFITS:

• Free Medical insurance including dependents (upon regularization)
• Life insurance (upon regularization)
• Sick Leave & Vacation Leave pro-rated upon regularization
• Free shuttle service
• Longevity pay
• Employee Engagement activities
• Employee discount (10%) on all employee SFI outlet stores
• Rice Subsidy & Paid Emergency Leave upon regularization

QUALIFICATIONS

• Bachelor’s degree in Human Resources, Business Administration, Operations Management, Engineering, or a related field.
• 5+ years of experience in workplace services, administrative management, or facilities management, with at least 2 years in a managerial or supervisory role handling fleet and safety operations.
• Certified Safety Officer (e.g., BOSH/COSH or regional equivalent) is strongly preferred or equivalent
• Proficiency with workplace management tools, HRIS, fleet tracking software, and Microsoft Office / Google Workspace.
• Strong leadership, vendor negotiation, conflict resolution, project management, and crisis management abilities.