HRA Executive

Human Resources

• Payroll Administration – Manage and coordinate monthly payroll processing, including EPF, SOCSO, HRD Corp and income tax matters, and liaise with employees and relevant parties to ensure accurate and timely payroll processing.
• Employee Records & Documentation – Maintain accurate and up-to-date physical and digital personnel records, including employment contracts, agreements, employee information and other HR-related documents.
• HR Database & Records – Update and maintain HR databases and records, including new hire information, employee movements and other relevant HR data.
• Recruitment & Selection – Manage job advertisements, coordinate candidate applications, schedule interviews and communicate with candidates throughout the recruitment process.
• Employee Relations & HR Support – Respond to employees’ enquiries regarding company policies, employment terms, benefits and other HR-related matters, and provide appropriate support and clarification.
• HR Policies & Communication – Prepare, update and distribute HR guidelines, FAQs, policies, procedures and other employee-related communications as required.
• Training & Development – Coordinate staff training activities, including training arrangements, attendance records, documentation and related HRD Corp matters where applicable.
• HR Reports & Analysis – Prepare HR reports, presentations and statistics, including recruitment, headcount, employee movement, training and other HR-related metrics.

Administration

• General Administration – Provide administrative support to the HR Department and other departments as required, including handling requests, enquiries, correspondence and documentation.
• Document & Contract Management – Maintain accurate and up-to-date records of important company documents, contracts, agreements and administrative records.
• Fixed Asset Management – Maintain records of company fixed assets, including updating asset registers and coordinating related documentation.
• Petrol Card Administration – Maintain accurate records of company petrol cards and monitor related documentation and usage records.
• Office Facilities & Equipment – Coordinate the upkeep, maintenance and servicing of office facilities, equipment and other administrative requirements.
• Meeting & Secretarial Support – Arrange meetings, prepare meeting materials, take minutes and accurately record and maintain meeting information and action items.
• Bookings & Reservations – Coordinate bookings, reservations, travel arrangements and other administrative arrangements as required.
• Reports & Presentations – Prepare administrative reports, presentations, briefs, correspondence and other documents as required.
• Data Entry & Documentation – Perform accurate data entry, record keeping, filing and other administrative documentation duties.
• Other Duties – Perform any other HR and administrative duties or tasks as assigned by the Head of Department or Superior from time to time.