HRA Manager (Human Resources & Administration Manager)

Human Resources & Administration Manager (HRA Manager)

📍 Location: Penang, Malaysia
🏭 Company: HKSM Sports Sdn. Bhd.

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Company Overview

HKSM Sports Sdn. Bhd. is a rapidly growing manufacturer specializing in premium sports helmets and goggles for internationally recognized brands. As part of our business expansion, we are establishing a state-of-the-art manufacturing facility in Malaysia and are looking for an experienced Human Resources & Administration Manager to build and lead our HR and Administration functions.

Join our pioneer management team and play a key role in developing our people, culture, and organizational systems while supporting the company’s long-term growth.

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Authority

1. Authorized to implement and enforce Human Resources and Administration policies, procedures, and company regulations.
2. Authorized to recommend recruitment, promotion, disciplinary actions, and employee termination in accordance with company policies and Malaysian Employment Laws.
3. Authorized to manage HR budgets, manpower planning, and administrative resources to support business operations.
4. Authorized to represent the company in dealings with government authorities, statutory bodies, and external service providers relating to HR and Administration matters.

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Responsibilities

1. Lead and manage the overall Human Resources and Administration functions to support the company’s business objectives.
2. Develop and execute manpower planning strategies to ensure sufficient workforce for production and business operations.
3. Oversee recruitment, onboarding, employee confirmation, promotion, resignation, and offboarding processes.
4. Establish and maintain HR policies, employee handbook, SOPs, and administrative procedures.
5. Ensure compliance with Malaysian Employment Act, Industrial Relations Act, Occupational Safety & Health requirements, and all statutory regulations.
6. Manage payroll administration, attendance, leave management, overtime, and statutory submissions including EPF, SOCSO, EIS, and PCB.
7. Develop employee performance management systems including probation reviews, KPI appraisal, promotion, and succession planning.
8. Handle employee relations, disciplinary matters, counselling, domestic inquiries, grievance handling, and conflict resolution.
9. Oversee foreign worker administration, including work permits, hostel management, transportation, and welfare programs.
10. Manage office administration, company assets, facilities, security, cleaners, uniforms, company vehicles, hostel, and office supplies.
11. Lead employee engagement, training, organizational development, and talent retention initiatives.
12. Support factory setup activities including HR system implementation, organization structure development, and workforce planning.
13. Prepare HR reports, manpower analysis, turnover reports, absenteeism analysis, and management presentations.
14. Manage HR and Administration budgets and identify opportunities for cost optimization.
15. Maintain confidentiality of employee information and company records.
16. Perform any other HR or Administration duties assigned by Management.

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Tasks

1. Develop annual manpower planning and recruitment strategies.
2. Monitor recruitment progress and ensure critical vacancies are filled within target timelines.
3. Review monthly payroll, attendance, overtime, leave records, and statutory submissions.
4. Conduct employee orientation, induction, and policy training.
5. Implement employee performance appraisal and competency development programs.
6. Review disciplinary cases and ensure proper counselling, warning letters, and documentation are completed.
7. Monitor employee turnover, absenteeism, and retention performance.
8. Coordinate with government authorities on labour compliance, foreign worker matters, and statutory requirements.
9. Manage contracts and performance of external vendors including security, hostel, transportation, and cleaning services.
10. Establish HR KPIs and monitor departmental performance.
11. Support internal and external audits related to Human Resources and Administration.
12. Lead continuous improvement initiatives for HR systems, digitalization, and administrative processes.
13. Support business expansion, factory setup, and organizational development projects.
14. Perform any other assignments directed by Management.

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Accountability

• Ensure manpower requirements are fulfilled to support business operations.
• Maintain full compliance with labour laws and statutory requirements.
• Achieve recruitment, retention, and employee engagement targets.
• Ensure payroll accuracy and timely statutory submissions.
• Maintain effective employee relations and workplace discipline.
• Ensure efficient administration, facility management, and employee welfare.
• Support business growth through effective HR planning and organizational development.

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Minimum Requirements

Education

• Bachelor’s Degree in Human Resource Management, Business Administration, Management, or related discipline.

Experience

• Minimum 8 years of Human Resources & Administration experience.
• At least 3 years in a managerial or leadership role.
• Manufacturing experience is highly preferred.

Professional Knowledge

• Strong knowledge of Malaysian Employment Act, Industrial Relations Act, EPF, SOCSO, EIS, PCB, and other statutory requirements.
• Experience in manpower planning, recruitment, payroll, employee relations, performance management, and administration.
• Experience managing foreign workers, hostel, transportation, and government authorities is an advantage.
• Experience in factory setup or manufacturing startup environment is preferred.

Soft Skills

• Strong leadership and people management skills.
• Excellent communication, negotiation, and interpersonal skills.
• Strong problem-solving, planning, and decision-making abilities.
• Proactive, independent, and results-oriented.
• Able to work effectively in a fast-paced manufacturing environment.

Others

• Good command of English; Mandarin is an added advantage for coordination with international teams.
• Proficient in Microsoft Office and HRIS systems.
• Willing to travel when required.

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Why Join Us

🚀 Be part of a new factory setup (0 → 1 journey)

👥 Lead the development of the company’s people, culture, and HR systems.

🌏 Gain exposure to international manufacturing operations.

📈 Excellent career growth with opportunities to build and lead a high-performing HR organization.

🤝 Work closely with senior management and play a strategic role in business expansion.