HR/Admin Assistant

About the role

We are seeking an HR/Admin Assistant to join our team at Reverie Esthetic and Hair Center. This is a full-time position based in Salcedo Village, Makati City, Metro Manila. In this role, you will provide essential support to our Human Resources and Administration departments, playing a key part in ensuring the smooth operation of our day-to-day HR and administrative functions. You will be instrumental in supporting our team whilst helping to create a positive workplace environment for all employees.

DUTIES AND RESPONSIBILITIES

• Providing administrative support to the HR department, including scheduling meetings, managing correspondence and maintaining records
• Assisting with recruitment activities such as posting job advertisements, screening applications and coordinating interview schedules
• Processing employee onboarding documentation and ensuring all necessary paperwork is completed accurately and on time
• Maintaining and updating employee records, personnel files and HR databases in accordance with company policies and legal requirements
• Supporting the organisation and coordination of HR-related events, training sessions and employee engagement activities
• Handling general administrative duties including filing, data entry, photocopying and preparing reports
• Responding to employee inquiries regarding HR policies, benefits and general workplace matters
• Assisting with payroll preparation and employee benefits administration
• Supporting compliance with HR policies and workplace legislation
• Process employees' government-mandated benefits (SSS, Philhealth, and PAG-IBIG)
• Performing other administrative and HR-related tasks as required

QUALIFICATIONS

• Diploma or degree in Human Resources, Psychology, Business Administration or a related field is preferred

• Proven experience working in an HR or administrative role, or demonstrable experience in a similar support function (1 year experience is preferred).

• Excellent written and verbal communication skills in English

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and familiarity with HR management systems

• Attention to detail and accuracy, particularly when handling sensitive employee information and documentation

• Ability to maintain confidentiality and handle sensitive information professionally

• Flexibility, reliability and a proactive approach to problem-solving

• Knowledge of Philippine labor laws and regulations is desirable