HR/Admin Executive

Human Resources:

• Assist in the full spectrum of HR functions, including recruitment, onboarding, payroll, and benefits administration.
• To prepared all the documents for foreign workers new hiring, check out memo and air tickets  and any documents needed by KDN and JTK.
• Assist in managing the renewal of foreign workers' permits, work passes, licences, and other regulatory requirements.
• Responsible to ensure the statutory pay-out are compliance with government policies, which including EPF, Socso, LHDN, HRDF, etc.
• Government document compilation & submission. Income tax form. Expatriate E-Filing, Tax clearance and EA Form.
• Handle full expatriate visa lifecycle — Employment Pass application, renewal, and cancellation — including preparation and submission of all required documents.
• Liaise closely with immigration agents and relevant authorities to resolve expatriate visa issues and ensure smooth processing.
• Communicate with agents on visa documentation requirements and follow up on outstanding matters.
• Monitor and update expatriate case status using the MIDA/ESD portal, tracking application progress and expiry/renewal timelines.
• Maintain accurate and up-to-date employee records and personnel files in compliance with company policy.
• Prepare and maintain employee records, contracts, and all other HR-related documentation.
• Manage HR databases, ensuring the accuracy of payroll, leave, and attendance data.
• Assist with payroll processing, ensuring salaries are calculated and distributed accurately and on time.
• Support the management of employee grievances, disciplinary actions, and counselling sessions, in line with company policies.
• Ensure adherence to labor laws, regulatory requirements, and company policies.
• Organize HR events, such as career fairs.
• Handle and verify staff monthly claims, ensuring accuracy, policy compliance, and timely submission to Finance.
• Collaborate with management to align HR strategies with overall business goals.
• Develop and implement training programs based on operational or compliance needs.
• Register training programs with HRD Corp (HRDC) and manage the claim process in line with company eligibility and procedures.

Administration:

• Oversee office facilities, supplies, and equipment to maintain an efficient and pleasant working environment.
• Handle administrative tasks such as documentation, correspondence, and filing systems.
• Coordinate with vendors, service providers, and contractors for office maintenance and related services.
• Arrange travel logistics, company events, and meetings.
• Assist in preparing reports, memos, and other administrative documents as needed.

Qualifications:

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or a related field.
• Preferably 2–4 years of experience in HR and administration.
• Good knowledge of HR practices, payroll, and Malaysian employment requirements.
• Good communication and interpersonal skills.
• Strong organizational and time-management skills.
• Able to work independently with minimal supervision and as part of a team.
• Responsible, detail-oriented, proactive, and able to maintain confidentiality.
• Mandarin speaker would be preferred to help communicate with HQ.