HR/Admin Executive

HR & ADMIN EXECUTIVE

We are looking for a responsible and organised HR & Admin Executive to

take charge of all worker-related matters and the company’s daily administration

.

This is a hands-on role requiring strong coordination, accurate records and consistent follow-up. You must be able to manage daily arrangements, resolve routine issues and follow matters through to completion.

Key Responsibilities

1. Workers’ employment and HR matters

Handle recruitment, interviews, employment documents, onboarding, probation tracking, resignations and offboarding.

Maintain complete records for workers and office staff.

Handle leave applications, employee enquiries, grievances and disciplinary documentation, referring decisions to management where required.

Communicate company policies and instructions clearly.

2. Work passes and statutory administration

Handle work-pass applications, renewals, issuance and cancellations through authorised company channels.

Track passport and work-pass expiry dates, medical examinations, insurance, security bonds and other applicable requirements.

Maintain levy records and arrange required submissions and payments with accounts.

Follow up with authorities, employment agents and service providers until matters are completed.

3. Attendance, payroll and claims

Collect and verify attendance, timesheets, overtime, leave and allowances with supervisors.

Prepare payroll, payslips, CPF information and relevant statutory submissions.

Check employee claims and supporting documents.

Resolve discrepancies before submitting payroll and payments for approval.

4. Workers’ accommodation and transport

Handle dormitory arrangements, room allocation, tenancy renewals, check-in and check-out.

Coordinate worker transport, airport transfers and travel arrangements.

Arrange home leave and repatriation following management approval.

Follow up on accommodation, transport and related worker issues.

5. Workers’ welfare, medical and insurance matters

Arrange medical appointments, examinations and treatment when required.

Handle medical certificates, insurance claims and work-injury claim administration.

Coordinate with clinics, hospitals, insurers and relevant parties.

Attend to urgent worker matters and report serious issues promptly.

6. Training and site access

Arrange required courses, renewals, safety inductions and registrations.

Maintain workers’ qualifications, training certificates and expiry trackers.

Coordinate site-access applications, manpower lists and supporting documents with project teams.

7. General company and office administration

Take charge of daily office operations, correspondence, filing and administrative records.

Manage office supplies, stationery, equipment, utilities, telecommunications and service providers.

Track company registrations, licences, insurance policies, subscriptions and renewals.

Arrange servicing, repairs and other office requirements.

8. Vehicles, purchases and vendor coordination

Maintain vehicle records and track insurance, road tax, inspections, servicing and parking arrangements.

Obtain quotations, prepare purchase orders and coordinate approved purchases and deliveries.

Check invoices and delivery documents, and submit complete records to accounts.

Maintain relevant asset and equipment records.

9. Project and management administration

Handle project administrative documents, company forms, meeting arrangements and submission records.

Coordinate with management, project teams, suppliers and external parties.

Maintain clear trackers for outstanding actions, approvals and deadlines.

Handle other related worker, HR and company administrative matters assigned by management.

Requirements

Relevant HR and administration experience; construction industry experience is preferred.

Familiar with worker management, MOM work-pass procedures, payroll and CPF administration.

Highly organised, detail-oriented and accurate with documents and figures.

Strong coordination, communication and follow-up skills.

Able to handle workers’ concerns firmly, fairly and professionally.

Able to prioritise urgent matters and work independently.

Proficient in Microsoft Excel, Word and digital record keeping.

Trustworthy and discreet when handling salaries, personal information and company records.

Working Arrangements

Office-based, with visits to dormitories, project sites, clinics or other locations when required. Urgent worker matters may require attention outside normal office hours, including nights, weekends or public holidays.

Alleviative Engineering Pte. Ltd. is a construction firm founded on the core values of ownership, collaboration, excellence, and high performance. We are dedicated to delivering exceptional service to both our clients and our team. Committed to raising the bar in the industry, we consistently aim to surpass expectations and ensure the success of every project we handle. Our vision is to foster long-term partnerships with our clients by providing reliable, high-quality contracting services that go beyond their objectives, driving shared progress and innovation