HR/ADMIN INTERN

Job Summary

We are looking for a motivated and responsible HR & Admin Intern to support the Human Resources and Administration team in daily operations. This internship provides hands-on exposure to HR processes, employee administration, recruitment, documentation, and general office administration.

Key Responsibilities

Human Resources

• Assist in maintaining and updating employee records and HR databases.

• Assist with attendance, leave, and time-off records.

• Support recruitment activities, including job postings, candidate screening, interview arrangements, and follow-ups.

• Assist with employee onboarding and preparation of onboarding documents.

• Prepare and organize HR letters, forms, and other employment-related documents.

• Assist in monitoring employee documents such as passports, work permits, contracts, and other expiry dates.

• Assist in maintaining proper filing of employee records and confidential HR documents.

Administration

• Assist with daily office administrative tasks and documentation.
• Prepare, organize, scan, photocopy and file documents.
• Assist in maintaining proper records and filing systems.
• Assist with stationery and office supplies monitoring.
• Support the HR/Admin team in preparing reports, notices, memos and other documents.
• Assist with company activities, meetings, staff events and other administrative arrangements.
• Perform other duties and ad-hoc tasks assigned by the HR/Admin team.

Requirements

• Currently pursuing a Diploma/Degree in Human Resource Management, Business Administration, Management, or a related field.
• Able to commit to the required internship period.
• Good communication and interpersonal skills.
• Basic knowledge of Microsoft Office, especially Microsoft Excel and Word.
• Organized, responsible and willing to learn.
• Able to maintain confidentiality when handling employee information.
• Able to work independently as well as in a team.

Internship Details

Position: HR & Admin Intern
Location: Bukit Mertajam, Penang
Working Days: Monday – Friday [5 Days Works]
Working Hours: 8:30 AM – 5:30 PM