HR/Administrative Assistant Sandpoint

SUMMARY

Assists the Corporate Human Resources and Payroll Departments in managing the flow of employee information for Valley Vista Care Center of Sandpoint. Provide administrative assistance to facility officials in the execution of their duties by performing the following tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

HR DUTIES:

• Assist with the recruiting process for the Sandpoint campus, This includes: Communicating job openings with the Corporate Office, and coordinating the distribution of on-line inquiries and/or applications.
• Attend and document personnel meetings involving disciplinary actions, conflict resolution, and/or investigations.
• Process personnel correspondence for communication purposes including acceptance of resignation letters, termination letters (must be approved by Corporate Office), termination paperwork, and others as needed.
• Assist in the process of benefits administration and employee eligibility tracking and compliance.
• Assist with FMLA and ADA requests and tracking as required.
• Assist with unemployment claims.
• Assist with workman’s compensation claims., including , tracking light duty accommodations and follow up appointments.
• Coordinate and oversee the new hire and on-boarding process, including, initial contact, interviewing, reference checks, new hire orientation, etc.
• Assist with providing routine audits of employee I-9’s, Hepatitis B records, TB injections records, references checks, background checks, health records and State licensures of all nursing staff.
• Maintain a positive relationship with all staff and promote VVCC policies, procedures and benefits.
• Maintain tracking records for staff inservices and assist to ensure compliance with meeting the requirements.
• Maintain tracking records for staff attendance and disciplinary action.
• Maintain employee personnel records, ensuring confidentiality of the contents.
• Other duties as assigned.

ADMIN DUTIES:

• Assist the Administrator with QAPI recordkeeping.
• Oversee the Petty Cash box, following Accounting policies to ensure proper recordkeeping is completed.
• Assist in covering the front desk to greet visitors.
• Assist in answering the telephone for the facility.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, staff family members and general public.

COMPUTER SKILLS

Must have strong computer skills including Windows, Excel. Knowledge of Employee Navigator, ADP and Kronos a plus.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardizations exist. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; talk; and hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

PERFORMANCE EXPECTATIONS

Periodic performance evaluations will be conducted with the following performance criteria in mind.

• Compliance with VVCC Policies and Procedures
• Attendance and Punctuality
• Productivity
• Setting Personal Goals
• Taking Initiative to Solve Problems
• Positive Outcomes
• Teamwork
• Professional and Friendly Communications
• Safety Compliance
• Compliance of Nursing Home Rules and Regulations
• Compliance of HIPPA Regulations