HR&Administrative Executive

Key Responsibilities:

1. Business Courier Tracking and Follow-up

• Coordinate company business courier shipments and distribution, including order tracking, logistics coordination, and real-time updates on delivery status.
• Liaise with courier companies to ensure the accuracy and timeliness of logistics information, and handle exception orders and customer complaints efficiently.
• Manage courier-related documentation, regularly update system data, and prepare logistics performance reports.

2. Singapore Office Daily Operations

• Provide comprehensive administrative and clerical support, including document management (receiving, dispatching, archiving, safekeeping), office supplies procurement and inventory management, and daily maintenance of office equipment.
• Organize and coordinate meetings (book rooms, prepare materials, take minutes), receive visitors, and maintain a tidy, safe, and compliant office environment.
• Handle daily administrative tasks such as mail forwarding, phone answering, data entry, and coordinate the resolution of ad-hoc operational issues.

3. Employee Relations

• **Employee Relations:**​ Foster a harmonious and collaborative workplace culture within the Singapore office. Serve as a point of contact for staff concerns to maintain positive employee relations.
• **Onboarding & Offboarding:**​ Assist in the full employee lifecycle process, ensuring smooth execution of onboarding and offboarding procedures in compliance with company policies and local regulations.

4. Attendance Management & HR Data

• **Attendance Tracking:**​ Oversee daily attendance operations for the Singapore office. Prepare accurate monthly attendance reports, specifically verifying leave records and clock-in/out data​ to ensure compliance and accuracy.
• **Record Maintenance:**​ Maintain and update employee personnel files (both hard and soft copies) and rosters. Assist in generating basic HR reports as required by management.

5. Other Administrative Support

• Provide reception and logistical support during industry exhibitions or corporate events.
• Respond promptly to ad-hoc requests from customers, stakeholders, or the operations team.

Requirements:

• Minimum 1 year of experience in administration, human resources, or a related field. Prior experience in Singapore's local recruitment landscape is highly advantageous.
• Ability to work independently with minimal supervision and possess strong computer literacy (Proficient in Microsoft Office Suite, especially Excel​ for attendance reporting).
• Proactive attitude, strong learning agility, excellent communication and interpersonal skills, and a proven team player.
• Familiarity with the Singapore Employment Act and local HR practices is a plus.
• Salary will be negotiated based on experience and qualifications.