HR/Facility Admin Assistant

Who you are

• Bilingual in English & Spanish
• Detail oriented with exceptional self-awareness and accountability
• Sharp problem-solving skills paired with a proactive mindset
• Very strong organizational skills with the ability to prioritize and multitask
• Must be able to work into the beginning or end of 3rd shift schedule to meet with production team, at least once a month
• Excellent communication skills, both verbal and written
• Handle all company information with the utmost confidentiality, including employee records, employee/management conversations, and company documents
• Comfortable and confident with translating conversations and company announcements
• Fluency with modern technology such as a computer, Microsoft Office products, Slack, Google docs, printer setup, and troubleshooting as needed
• 1+ years of administrative and/or HR experience
• Intermediate level competency with Google Sheet or Microsoft Excel

What the job involves

• As an HR/Facility Admin Assistant (Bilingual), you will be responsible for assisting with human resources duties and plant operations. Some crucial responsibilities include organizing company events, arranging employee training, time & attendance, and facility purchases. You will also be the friendly first point of contact for visitors to our facility
• The schedule for this position is 6:00 am - 3:00 pm five days per week onsite in Chicago (Pershing Road), IL
• This position is a full-time, on-site position with guaranteed work through May 2027. In May of 2027, the assignment may end depending on business needs when we transition to our new facility in Winfield, IL
• Front desk and receptionist duties, such as answering phones and greeting guests
• Facilitating cross-channel feedback from employees to management
• Working with team leaders, managers, and department heads to learn departmental needs and goals
• Plan, organize and execute company events (e.g. summer BBQ, monthly all-hands meeting, unboxing events, holiday celebrations, etc.)
• Assist with Production reports including the Meals Per Hour (MPH) tracker and other daily labor reports
• Assist with coordinating employee schedules for weekly production planning
• Manage hourly employee time cards (updating/editing as necessary), and tracking attendance (call outs, NCNS, tardy, etc)Manage timesheets for Temporary associates, and tracking attendance
• Track labor hours for MPH reportsTrack and manage inventory of office supplies for production and assist with sanitation orders
• Assist in handling expense reporting and invoices
• Assist with facilitating interviews and new hire orientation for production employees
• Establish and maintain relationships with Vendors and Contractors, ensuring compliance with GMPs, and safety/security requirements
• Manage secure access to the facility, issue key fobs/proximity badges to employees
• Assist with facilitating GMP and Safety Trainings and tracking completion
• Assist with HR projects, including compliance, training, and communication
• Administrative and office tasks as needed Other duties as assigned