HRGA Staff

Position Summary:

The HRGA Staff is responsible for supporting the organization's talent acquisition, onboarding and offboarding management, general affairs, employee services, and regulatory compliance. This role plays a crucial part in ensuring adequate staffing levels, maintaining employee records, coordinating services, and ensuring compliance with relevant regulations.

Scope and Responsibilities:

Employee Management

• Process and manage manpower requests to maintain adequate staffing levels across the organization.
• Collaborate with department heads to assess staffing needs and align recruitment efforts.
• Prepare and conduct onboarding sessions for new hires, providing information on company policies, procedures, and benefits.
• Coordinate with departments to assign tasks and mentors to facilitate a supportive onboarding experience.
• Assist in recruitment process, including screening resumes, scheduling interviews, and conducting reference checks.
• Maintain accurate and up-to-date employee records, including personnel files, leave records, and timekeeping information.
• Oversee employee clearance procedures upon resignation or termination to ensure a seamless exit process.
• Conduct employee orientation.

General Affairs and Employee Services

• Manage and coordinate the company's shuttle services, including scheduling routes and monitoring attendance.
• Address any shuttle service issues promptly to ensure employee satisfaction.
• Process and manage sticker applications for company vehicles and employees.
• Monitor and reconcile transactions on company-issued fleet cards, ensuring compliance with fuel usage policies.
• Maintain accurate records of uniform inventory and coordinate with suppliers for replenishment.
• Distribute uniforms to employee as needed.

Other Related Tasks:

• Perform additional duties as assigned to support the HRGA Team and ensure efficient operations.
• Assist with special projects or initiatives related to human resources and general affairs as needed.

Skills:

• Strong verbal and written communication abilities to effectively interact with employees, management, and external stakeholders. Able to convey information clearly and handle inquiries with professionalism.

• Excellent ability to organize tasks, prioritize workload, and maintain detailed records. Capable of managing multiple ongoing tasks, ensuring deadlines are met.

• Exceptional relationship-building and collaboration skills, particularly in dealing with employees at all levels of the organization. Able to foster a positive work environment.

• A customer-focused approach, ensuring that employee concerns are addressed quickly and professionally, and that services (such as onboarding and employee services) are delivered with excellence.

Qualifications:

• Bachelor's degree in Psychology, Human Resources, Business Administration, or a related field is required.
• At least 2-3 years of experience as HR Generalist, handling multiple facets of Human Resources, preferably in a manufacturing environement.
• Basic knowledge of Philippine labor laws, RBA, company policies, and HR best practices.
• Experience in employee onboarding, HR documentation, HRIS, and records management.
• Able to maintain confidentiality, manage multiple tasks, and work effectively in a fast-paced environment.
• Experience in handling general administrative functions, including employee shuttle coordination, locker management, office administration, and other HR-related administrative tasks.