HRIS Executive (6 months)

About the role

To provide administrative and operational support to the HRIS team to ensure the smooth running of day-to-day activities. The role will focus on transactional work, vendor administration, and billing coordination, enabling the HRIS team to focus on project implementation, stakeholder engagement, and system enhancement initiatives.

Key responsibilities

• Manage and respond to general enquiries received by the HRIS team, escalating issues where appropriate.
• Provide administrative support for day-to-day HRIS operations.
• Maintain and organise HRIS documentation, records, and correspondence.
• Coordinate the receipt, verification, and processing of invoices from HRIS vendors (e.g. SAP, Synapxe, IBM, and other appointed vendors).
• Track invoice status and follow up with vendors and internal stakeholders to ensure timely processing and payment.
• Support purchase requisitions, goods receipt confirmation, and payment-related administrative processes where required.
• Coordinate the billing process for healthcare entities under the centrally managed HRIS agreement.
• Prepare billing information and supporting documentation.
• Liaise with internal finance teams and participating entities to resolve billing-related queries.
• Assist with meeting logistics, scheduling, and preparation of meeting materials where required.

Requirements

• Diploma and above.

• Good organisational skills, meticulous with strong attention to detail.

• Able to manage multiple tasks and meet deadlines.

• Proficient in Microsoft Office applications, particularly Excel and Outlook.

• Good communication and interpersonal skills.

• Customer service-oriented with good follow-up skills.

• Able to work independently while collaborating effectively with multiple stakeholders.

• Comfortable handling routine operational and administrative tasks in a fast-paced environment.