HRIS Project Manager

Who you are

• Minimum 5 to 7 years of experience in HRIS project management
• Proven experience delivering HRIS implementation projects (e.g., SAP SuccessFactors, Workday, Oracle HCM, or similar)
• Strong experience in managing external system integrators
• Experience in HR transformation initiatives
• Strong project management expertise (Waterfall and/or Agile methodologies)
• Solid understanding of HR processes
• Ability to manage complex, cross-functional projects
• Strong coordination and communication skills
• Experience in testing and user acceptance processes
• Knowledge of data migration challenges and best practices
• Understanding of IT RUN and support models
• Leadership and stakeholder engagement
• Strong organizational and planning skills
• Analytical mindset with a solution-oriented approach
• Excellent interpersonal and communication skills
• Ability to manage pressure and prioritize effectively

What the job involves

• As part of the digital transformation of the HR function, we are launching a strategic project to implement a new HR Information System covering key HR processes (Core HR, Payroll, Talent Management, etc)
• We are looking for an experienced HRIS Project Manager to lead this major initiative, ensuring stakeholder alignment, effective integrator management, and a smooth transition into post Go-Live operations (RUN)
• Define and lead project framing (scope, roadmap, budget, governance)
• Build and manage detailed project plans (high-level and detailed)
• Set up and lead governance bodies (Steering Committee, Project Committee, workshops)
• Identify and manage risks, dependencies, and key decisions
• Ensure budget control and adherence to quality, cost, and timeline commitments
• Monitor project performance through KPIs and reporting
• Ensure alignment between business needs and system capabilities
• Facilitate design and validation workshops
• Manage project communication with sponsors and end users
• Support change management activities across impacted teams
• Coordinate internal stakeholders:
• HR teams (HRBP, Payroll, Talent, Administration)
• IT teams (architecture, security, integration)
• Finance / Controlling (if applicable)
• Act as the main point of contact for the HRIS system integrator
• Supervise and challenge deliverables (design documents, configuration, testing, data migration)
• Monitor service quality and contractual commitments
• Drive functional and technical decision-making with internal stakeholders
• Manage deviations (scope, timeline, budget) and associated action plans
• Lead and supervise all project phases:
• Design & blueprint
• Build & configuration
• Testing (unit tests, integration, UAT)
• Deployment preparation
• Validate key deliverables at each stage
• Organize and oversee testing campaigns
• Ensure data quality (migration and data reconciliation)
• Define the support model (Level 1, Level 2, Level 3)
• Organize knowledge transfer from the integrator to internal teams
• Set up documentation and operational procedures
• Prepare end-user support structure (helpdesk, HR/IT support)
• Establish RUN governance (incident management, enhancements, SLA tracking)
• Define and prioritize post Go-Live roadmap
• Expected Deliverables:
• Detailed project plan
• Status reports (progress, risks, budget)
• Project documentation (design, testing, RUN)
• Change management plan
• Post Go-Live support model
• Transition to RUN documentation
• Key Challenges
• Deliver a successful, enterprise-wide HRIS implementation
• Ensure strong user adoption
• Manage a seamless transition to RUN
• Effectively control the system integrator
• Secure data quality and process consistency

Benefits

• An emphasis on work-life-balance and 5 PTO days and holidays
• Close-knit team with friendly environment, bi-monthly team events and more
• Unique internal training package with 70+ sessions in our Eki.Academy digital platform