HRIS Specialist

Key Responsibilities

1. HR Data Management

• Maintain and update employee data accurately in HR systems and HR databases.

• Ensure employee data is accurate, complete and consistent across HR systems.

• Perform regular data audits and validations to identify discrepancies and drive timely corrections.

• Manage HR data entry related to employee lifecycle events, including new hires, transfers, promotions and terminations.

2. Data Governance

• Ensure HR data handling complies with applicable data privacy requirements and company policies.

• Maintain data governance standards, definitions and relevant documentation.

• Support internal and external audits by providing accurate HR data and supporting documentation.

• Monitor and maintain appropriate data security and confidentiality practices.

3. Data Validation

• Validate employee data inputs against supporting documents to ensure completeness and correctness.

• Perform regular data quality checks to identify and correct errors, duplicates and inconsistencies.

• Ensure all employee data changes follow defined approval workflows and controls.

4. Stakeholder Management

• Collaborate with HR, Payroll and HRIS teams to resolve employee data-related issues.

• Provide guidance on HR data standards and correct data entry practices.

• Respond to queries relating to data discrepancies and reporting accuracy.

5. Continuous Improvement

• Identify recurring HR data issues and recommend appropriate process improvements.

• Contribute to the development and maintenance of validation procedures, SOPs and data quality frameworks.

• Support initiatives to improve data quality, automation and reporting reliability.

6. Recruitment Support & Administration

• Coordinate recruitment-related activities for candidates and hiring managers.

• Maintain accurate recruitment documentation and databases.

• Support pre-employment and post-employment hiring activities and administration.

Qualifications & Experience

• Bachelor’s degree in Human Resources, Data Analytics or a related field.

• 2–4 years of relevant experience in HR operations, HR systems or HR data management.

• Hands-on experience with SuccessFactors and HR reporting.

• Experience working within a Shared Services or multinational environment is an advantage.

Key Skills & Competencies

• Strong attention to detail and commitment to data accuracy.

• Good analytical and problem-solving skills.

• Good understanding of HR systems, employee data and HR processes.

• Good communication and stakeholder management skills.

• Ability to handle confidential employee information with discretion.

• Ability to identify data discrepancies and follow through on corrective actions.