HRMS Analyst

Job Title: HRMS Analyst
Role Purpose
The HRMS Analyst is responsible for driving efficient HR operations, maintaining strong HR data governance, and enabling system-led process excellence. The role ensures seamless HRMS operations, stable integrations, compliant position management, audit readiness, and continuous improvement through structured projects and automation.

Key Responsibilities
1. Operational Excellence & Audit Management

• Manage day-to-day HRMS operations and ticket resolution within defined SLAs.
• Perform root cause analysis to eliminate recurring issues and improve first-time-right execution.
• Ensure stability of HR system integrations and downstream data flows.
• Partner with IT and vendors to resolve configuration or interface-related issues.
• Maintain audit documentation and ensure compliance readiness across HR data and processes.
• Proactively identify operational risks and implement preventive controls.

2. HRMS Data Integrity & Position Management Governance

• Ensure accuracy and integrity of employee and position data across assigned functions.
• Govern position lifecycle actions in alignment with approved organization structures and workforce plans.
• Monitor data changes to prevent structural deviations or non-compliant updates.
• Conduct periodic data validations, reconciliations, and clean-up exercises.
• Ensure timely closure of data-related observations and strengthen system-based validation controls.

3. Projects, Automation & Process Improvement

• Lead end-to-end delivery of HRMS projects and system enhancements.
• Gather and document business requirements and translate them into system configurations.
• Coordinate testing cycles, impact assessments, and post-go-live stabilization.
• Drive automation and process simplification initiatives to reduce manual effort and errors.
• Ensure sustainable implementation with minimal post-implementation disruptions.

4. HRBP Enablement & Knowledge Management

• Act as a subject matter expert for HR stakeholders on HRMS processes, position structures, system access, and internal movements.
• Conduct structured knowledge-sharing and enablement sessions.
• Develop and maintain SOPs, process documentation, and reference guides.
• Support capability building to reduce operational dependency on HRMS team.
• Continuously upgrade knowledge in HR systems, governance frameworks, and automation tools.

Ideal Candidate Profile

• 23 years of experience in Core HR operations or HRMS support roles.
• Hands-on experience managing employee lifecycle transactions within an HR system environment.
• Exposure to position management and organization hierarchy concepts.
• Experience working in SLA-driven service delivery models.
• Participation in system enhancements, UAT cycles, or HRMS-related projects preferred.
• Familiarity with HR system integrations and downstream data dependencies will be an advantage.

Required Skills & Competencies
Functional & Technical Skills

• Strong understanding of Core HR processes, employee lifecycle management, and HR data structures.
• Proficiency in Microsoft Excel, including handling large datasets, data validation, pivot tables, lookups, and reconciliation exercises.
• Experience managing bulk data uploads and mass data corrections within HR systems with appropriate validation checks.
• Working knowledge of HR system integrations and data flow dependencies.
• Ability to document business requirements and support UAT cycles effectively.

Analytical & Behavioral Skills

• Strong analytical ability with high attention to detail.
• Structured problem-solving and root cause analysis capability.
• Process improvement and automation-oriented mindset.
• Strong ownership and accountability in SLA-driven environments.
• Effective stakeholder management and cross-functional coordination skills.