HR/Payroll Administrative Assistant

HR/Payroll Administrative Assistant

About the Opportunity

We’re seeking an organized, personable, and detail-oriented HR/Payroll Administrative Assistant to support daily HR operations and payroll processing. This is a great opportunity for an early-career HR professional looking to grow their experience across payroll, onboarding, employee records, benefits, and employee engagement.

The ideal candidate has a solid foundation in HR administration, hands-on payroll experience, strong communication skills, and a genuine interest in learning and developing within a collaborative environment.

What You’ll Do:

• Maintain accurate employee files, personnel records, HR databases, and confidential documentation.
• Assist employees with routine questions regarding HR policies, benefits, and hiring processes.
• Support biweekly payroll processing, including PTO entries, payroll audits, benefits reviews, corrections, garnishments, and check distribution.
• Complete and maintain Form I-9 documentation and employment eligibility records.
• Coordinate background checks, drug screenings, onboarding, offboarding, and new-hire orientations.
• Assist with employee status changes, benefits paperwork, and applicable retirement plan documentation.
• Support recruitment activities, interview scheduling, and candidate coordination.
• Help organize open enrollment, company meetings, employee recognition programs, and other company events.
• Travel quarterly to the San Antonio facility to review HR processes, conduct employee check-ins, and support open enrollment.

What We’re Looking For:

• Approximately 1–2 years of HR experience; assistant-level HR administration experience is ideal.
• Associate degree and/or relevant HR certification preferred.
• Hands-on payroll processing experience; ADP Workforce Now experience is strongly preferred.
• Familiarity with onboarding, employee records, I-9 documentation, benefits administration, and HR compliance.
• Working knowledge of California employment laws and HR practices is a plus.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Strong attention to detail, organization, communication, and follow-through.
• Ability to handle confidential information with discretion.
• A personable, collaborative approach and willingness to learn from feedback.

Additional Details

This position is fully onsite in Valencia, California, with occasional travel to San Antonio, Texas, approximately once per quarter.