HR/Payroll Specialist

A Payroll Specialist manages end-to-end payroll processing, ensuring accurate compensation, tax withholdings, and statutory compliance across an organization. Below is a standard, customizable job description template ready for posting or resume benchmarking.

Job Overview

The Payroll Specialist manages timekeeping, compensation calculations, tax filings, and regulatory compliance. The ideal candidate ensures accurate, timely payroll execution while handling confidential employee compensation records.

Key Responsibilities

• Payroll Processing: Calculate gross-to-net pay, including base salary, hourly wages, overtime, bonuses, commissions, and severance.
• Timekeeping & Attendance: Audit employee timesheets for accuracy, flag discrepancies, and resolve leave or time-off balance issues.
• Taxes & Deductions: Process statutory deductions (income tax, social security, health contributions), benefit withholdings, wage garnishments, and voluntary deductions.
• Data Management: Maintain and update employee payroll records for new hires, terminations, rate adjustments, and address changes in the payroll software.
• Compliance & Reporting: Ensure adherence to local, state/provincial, and national labor laws. Generate monthly, quarterly, and year-end payroll reports for accounting audit reconciliation.
• Employee Support: Serve as the main point of contact for employee inquiries regarding pay stubs, tax withholdings, direct deposits, and discrepancies.

Qualifications & Requirements

• Education: Bachelor’s degree in Accounting, Finance, Human Resources, or Business Administration (or equivalent work experience).
• Experience: 2–5 years of hands-on experience in payroll administration.
• Technical Skills: Proficiency with modern payroll/HRIS software (e.g., ADP, Workday, Gusto, Paylocity, SAP, or QuickBooks) and advanced Microsoft Excel skills (VLOOKUPs, Pivot Tables).
• Certifications (Preferred): Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Soft Skills: Exceptional attention to detail, strict confidentiality, strong mathematical aptitude, and clear communication skills.

Pay: From Php25,000.00 per month

Benefits:

• Health insurance
• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person