HSE Trainer, Permit & Administration Specialist

About the role

The HSE Trainer, Permit & Administration Specialist is responsible for supporting the implementation of the Project Health, Safety, Security and Environmental (HSSE) Management System through the effective coordination of HSE training, Permit to Work (PTW) administration, document control, and HSE reporting. The position ensures that all HSE records, permits, training activities, and documentation comply with project requirements, applicable regulations, and Owner's specifications.

What you'll be doing

• A. HSE Training

  • Plan, organize, and conduct HSE induction for all new employees, subcontractors, and visitors.
  • Deliver project HSE awareness programs, toolbox talks, and campaign activities.
  • Coordinate mandatory HSE training according to project requirements.
  • Maintain the project Training Matrix, Training needed Analysis and monitor training validity.
  • Prepare HSE training materials, presentations, attendance records, and competency assessments.
  • Conduct pre-test and post-test evaluations and maintain training records.
  • Monitor the effectiveness of HSE training programs and recommend improvements.

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  B. Permit to Work (PTW) Administration

  • Coordinate the implementation of the Permit to Work (PTW) System.

  • Verify PTW packages for completeness before submission.

  • Ensure supporting documents are available and current, including:

    • Approved Method Statement
    • Risk Assessment / HIRADC
    • Job Safety Analysis (JSA)
    • Lifting Plan
    • Equipment Inspection Certificates
    • Operator Competency Certificates
    • Working at Height documentation

  • Maintain the PTW Register and daily permit status.

  • Coordinate PTW approval with relevant departments.

  • Archive completed permits according to document control procedures.

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  C. HSE Administration & Document Control

  • Maintain HSE documentation in accordance with the Project Document Control System.

  • Ensure only the latest approved revisions of HSE documents are distributed and used.

  • Maintain registers for:

    • Method Statements
    • Risk Assessments
    • PTWs
    • Training Records
    • Equipment Certificates
    • Operator Licenses
    • Calibration Certificates

  • Control document revisions and maintain document traceability.

  • Support internal and external HSE audits by preparing required documentation.

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  D. HSE Reporting

  • Prepare daily, weekly, and monthly HSSE reports.

  • Maintain records of:

    • Inspections
    • Audits
    • Near Misses
    • Incidents
    • Corrective Actions
    • Safety Observations

  • Update Leading and Lagging Indicator statistics.

  • Monitor the status of corrective actions and report overdue actions.

  • Prepare HSE dashboards and statistical reports for management review.

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  E. Compliance Monitoring

  • Verify compliance with Project HSE Plan, Owner Safety Specifications, and company procedures.
  • Support implementation of the document control process for controlled HSE documents.
  • Monitor validity of certificates and licenses and notify relevant departments before expiry.
  • Support HSE inspections and Management Walkthroughs as required.

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  F. Communication & Coordination

  • Coordinate with Construction, Engineering, QA/QC, Logistics, and subcontractors regarding HSE documentation and PTW requirements.
  • Liaise with Owner representatives regarding HSE documentation when required.
  • Support incident investigations by preparing documentation and maintaining investigation records.

  Participate in HSE meetings and prepare meeting minutes when assigned.

What we offer

• Competitive salary and bonuses
• Comprehensive medical and life insurance coverage
• Opportunities for professional development and career advancement
• Supportive and collaborative work environment
• Flexible work arrangements to maintain a healthy work-life balance
• Short term & project-based contract with no roster system

About us

China Gezhouba Group Corporation' is a leading global engineering and construction conglomerate with a strong presence in the manufacturing, transport, and logistics industries. Our commitment to quality, safety, and innovation has made us a trusted partner for clients worldwide. Join our dynamic team and be a part of our continued success.

Apply now to become our next HSE Trainer, Permit & Administration Specialist and play a crucial role in maintaining the high standards that define our organization.