HSEQ Coordinator

Apply here: https://recruitcrm.io/apply/17919619223020066047ndz

Job Brief

We are seeking a detail-oriented and organised HSEQ Coordinator to manage comprehensive health, safety, environmental, and quality systems, documentation, and compliance frameworks. This essential role ensures that operational sites maintain rigorous safety standards, effective document control, and full adherence to ISO certifications and regulatory requirements. By streamlining contractor onboarding, tracking corrective actions, and coordinating audit schedules, the successful remote professional will support organisational risk management and foster a proactive, safety-first culture.

Responsibilities

• Documentation Control

• Maintain and update safety management plans, risk registers, Safe Work Method Statements (SWMS), Job Safety and Environmental Analyses (JSEA), Standard Operating Procedures (SOPs), and work instructions based on operational direction.

• Version Management

• Manage document versions, approval records, review dates, and document registers.

• Monitor upcoming reviews and follow up with stakeholders to ensure timely updates.

• Contractor Onboarding

• Administer contractor onboarding and compliance documentation through LinkSafe to ensure all external personnel meet required safety standards.

• Systems Administration

• Maintain SafetyCulture records, inspection checklists, corrective actions, and related documentation.

• Track outstanding items and expiring compliance requirements.

• ISO Audit Coordination

• Support the ongoing maintenance of ISO 9001, ISO 14001, and ISO 45001 management systems.

• Coordinate audit schedules, compile evidence, and manage non-conformance registers.

• Contractor Compliance

• Monitor contractor qualifications, licences, training records, inductions, chemical registers, Safety Data Sheets (SDS), and environmental documentation.

• Performance Reporting

• Maintain incident, hazard, near-miss, and corrective-action registers.

• Prepare regular HSEQ reports, dashboards, and trend analysis for management review.

• Training Coordination

• Coordinate training schedules, induction records, toolbox-talk calendars, training matrices, and refresher reminders to ensure workforce competency.

• Incident Administration

• Coordinate the collection of incident reports and investigation documentation.

• Maintain corrective-action trackers and escalate significant incidents to Australian management in accordance with established procedures.

Requirements

• Proven professional experience in HSEQ administration, document control, safety coordination, or compliance management, ideally within construction, industrial, or multi-site sectors.

• Strong working knowledge of ISO 9001, ISO 14001, and ISO 45001 management systems and audit coordination processes.

• Exceptional organisational skills, with demonstrated experience managing complex document registers, compliance trackers, and safety databases.

• Excellent written and verbal English communication skills, with the ability to liaise professionally with internal teams, contractors, and management.

• High attention to detail and a methodical approach to maintaining accurate, audit-ready records.

• Ability to work autonomously in a remote environment while effectively managing competing priorities and deadlines.

Software Proficiency

• SafetyCulture (iAuditor)

• LinkSafe or similar contractor management platforms

• Microsoft 365, including advanced Excel, Word, SharePoint, and Teams

• HSEQ management and document control software

Education

• Bachelor’s Degree in Occupational Health and Safety, Environmental Science, Business Administration, or a related discipline, or equivalent industry certification.

Personal Attributes

• Highly diligent, with an uncompromising commitment to workplace safety, compliance, and data accuracy.

• Proactive communicator who takes initiative in following up outstanding items and maintaining safety protocols.

• Methodical problem-solver with a strong continuous-improvement mindset.

• Adaptable and reliable remote professional capable of managing structured administrative workflows independently.

Time Zone: Australian Business Hours

Applicant Location: Must be located in the Philippines

About Outdesk

At Outdesk, our mission is to bridge the gap between exceptional talent in the Philippines and the dynamic business needs of our clients in Australia. We are committed to delivering bespoke recruitment and comprehensive employment solutions that foster long-term success for both our clients and staff.

Employee Benefits

• Paid Leave

• 13th Month Pay

• SSS

• Philhealth

• Pag-Ibig

• BIR

• HMO