HSQ Administration Controller

About the role

HSQ Administration Coordinator supports the business by maintaining accurate safety, compliance, training and workshop administration records. The role assists with coordinating training schedules, compliance documentation, safety reporting, audit preparation, workshop records and follow-up actions to ensure operational teams work safely, remain compliant and meet internal and customer requirements.

Key responsibilities

• Assist in maintaining safety registers, incident records, hazard reports, corrective actions, inspection records and related documentation.
• Assist with coordinating workplace inspections, toolbox talks, safety meetings and follow-up actions.
• Support the administration of incident, hazard, near-miss and corrective action processes.
• Maintain controlled copies of safety procedures, safe work instructions, forms and supporting records.
• Maintain compliance records relating to site procedures, customer requirements, operational standards and regulatory obligations.
• Assist with preparing documentation and evidence for internal audits, customer audits and external compliance checks.
• Track compliance actions, due dates and evidence requirements, escalating overdue or high-risk items where required.
• Coordinate employee induction, refresher and role-specific training for warehouse, workshop and operational employees.
• Maintain training registers, licenses, certificates, competency records and attendance records.
• Monitor expiry dates and notify managers of upcoming renewals, training gaps and required actions.

About you

• Previous experience in safety, compliance, training administration, workshop administration, warehousing, logistics or a related operational environment.
• Strong administration, record-keeping, document control and follow-up skills.
• High attention to detail and ability to manage multiple priorities and deadlines.
• Confident written and verbal communication skills, with the ability to coordinate actions across teams.
• Practical understanding of workplace safety principles and a willingness to further develop WHS knowledge.
• Competency with Microsoft Office applications, Copilot, spreadsheets, email and electronic record systems.
• Ability to handle confidential information professionally, accurately and with discretion.
• Organised, reliable and proactive.
• Strong follow-up discipline and a practical approach to problem solving.
• Professional, approachable and able to build effective working relationships.