HSSE Admin Cum DCC

JOB RESPONSIBILITIES

• Evaluate the performance and level of compliance of the company IMS system against ISO 9001, ISO 14001 and ISO 45001 standard requirements.
• Manage, control and maintain Health, Safety, Security and Environmental (HSSE) documentation.
• Update, control and improve document control procedures.
• Ensuring all documentation meets formal requirements and required standards.
• Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals.
• Designing templates for documents, file types, and document databases. Review and update technical documents (e.g. manuals and workflows).
• Frequently conduct document audits confirming they are current and accurately reflect recorded evidence. Ensure revised documents are accessible.
• Create and manage all document identification, classification and filing.
• Using computers to organize and distribute documents within a company.
• File documents in physical and digital records.
• Retrieve files are requested by employees and clients.
• Manage the flow of documentation within the organization.
• Maintain confidentiality around sensitive information and terms of agreement.
• Prepare ad-hoc reports on projects as needed and create templates for future use.
• Producing document progress reports for senior managers.
• Conducting regular reviews and documents audits.
• Ensure documents are shared at key times to facilitate timely project completion.
• Attend meetings and take minutes.
• Liaise with project DCC for documentation requirements.
• To undertake other related jobs from time to time as directed by the Site HSSE Manager or Directors.

JOB REQUIREMENTS

• Minimum Diploma in Business Administration or Occupational Safety & Health Management or its equivalent.
• Preferably with more than 1 year working experience in Project Construction, similar position or related working experience.
• Proven work experience as a Document Controller or similar role.
• Hands-on experience with MS Office – Words, Power Point, Excel, Project, Outlook.
• Basic knowledge of Health, Security, Safety and Environmental Acts and Regulations.
• Good leadership, communication and organizing skills, self-motivated, reliable, able to work under pressure, efficient, initiative, responsibilities, independent and able to meet tight deadlines.

Pay: RM2,300.00 - RM4,000.00 per month

Benefits:

• Professional development

Application Question(s):

• How long is your notice period?
• Current Location?
• Current Salary?
• Expected Salary?
• Years of experience?
• Willing to work in Petaling Jaya?

Work Location: In person