https://hellojia.ai/revirtualassistantservices/QfnZ

One of our clients is seeking a highly organized, detail-oriented part-time Virtual Assistant to join their team immediately. The primary focus of this role is core accounts administration and data entry, ensuring the financial backend runs smoothly. Beyond accounts, you will provide cross-functional administrative support to both the property management and sales divisions, making this a varied and dynamic role.

Key Responsibilities

Accounts Administration & Data Entry (Primary Focus)

• Accurately process, code, and input a high volume of supplier bills, invoices, and general expenses into Property Tree and Xero.
• Actively monitor and manage the central accounts inbox via Gmail.
• Triage incoming financial correspondence, address basic billing inquiries, and seamlessly forward complex emails to the appropriate internal team members for resolution.
• Ensure all financial data entry is completed precisely and within designated daily/weekly timeframes.

Property Management & Sales Support

• Assist the property management team with backend administrative workflows, utilizing Property Tree and Vault to update property records and maintain compliance documentation.
• Provide ad-hoc administrative support to the sales team, including database management, updating client details in Vault, and preparing operational documents.
• Maintain highly organized and easily accessible digital filing systems utilizing Google Drive (GDrive).

What We Are Looking For

• Experience: Proven experience in accounts administration, bookkeeping data entry, or a similar financial Virtual Assistant role. Previous exposure to the real estate industry is a major advantage.
• Software Proficiency: Practical, hands-on experience with Xero and Property Tree is highly desired. You must also be comfortable navigating real estate CRMs (like Vault) and the Google Workspace ecosystem (Gmail, GDrive).
• Core Skills: Exceptional attention to detail (critical for bill entry), strong written communication for professional inbox management, and the ability to seamlessly switch between accounts and general administrative tasks.
• Availability: Must be available for a part-time schedule with the ability to commence work as soon as possible.