Human Resource Administrator

Role & responsibilities

• Manage end-to-end recruitment for site, nursery, landscaping, and office positions.
• Source candidates through Naukri, LinkedIn, job portals, references, and other recruitment channels.
• Screen resumes, conduct initial interviews, coordinate technical interviews, and manage the joining process.
• Maintain employee records, attendance, leave, payroll inputs, and other HR documentation.
• Handle employee onboarding, induction, documentation, and exit formalities.
• Coordinate with project/site teams regarding manpower requirements and workforce deployment.
• Maintain proper records of employee documents, contracts, and statutory/compliance-related documentation.
• Manage day-to-day office administration, including stationery, office supplies, housekeeping, and facility requirements.
• Coordinate with landscaping project sites for materials, tools, equipment, and manpower requirements.
• Handle procurement of plants, fertilizers, pesticides, soil, manure, irrigation materials, landscaping materials, tools, and other project requirements.
• Identify and coordinate with vendors and suppliers for quotations, pricing, availability, and delivery schedules.
• Compare quotations and negotiate with suppliers to achieve cost-effective purchasing.
• Prepare purchase orders, maintain procurement records, and track material deliveries and pending orders.
• Coordinate with site supervisors, project managers, stores, accounts, and vendors to ensure timely material availability.
• Maintain vendor database, purchase records, stock information, and procurement documentation.
• Monitor inventory levels and coordinate timely replenishment of frequently required landscaping materials.
• Verify material quantity and quality received and coordinate with stores/site teams for proper documentation.
• Resolve vendor-related issues concerning quality, quantity, delivery, pricing, and payment coordination.
• Prepare regular HR, administration, procurement, and MIS reports for management.
• Ensure smooth coordination between HR, Admin, Procurement, Accounts, Nursery, and Project/Site teams.

Preferred candidate profile

• Bachelors degree in HR, Business Administration, Commerce, or a related field.
• 2–5 years of relevant experience in HR, administration, procurement, or a similar role.
• Experience in recruitment, employee coordination, attendance, documentation, and HR operations.
• Good knowledge of procurement, vendor management, quotation comparison, purchase orders, and material coordination.
• Strong communication, negotiation, and interpersonal skills.
• Good knowledge of MS Office, especially Excel and Word.
• Ability to coordinate with suppliers, vendors, employees, site teams, and management.
• Strong organizational, multitasking, and problem-solving skills.
• Ability to handle administrative activities and maintain proper records/documentation.
• Experience in landscaping, nursery, construction, or related industries will be an added advantage.
• Should be responsible, proactive, organized, and capable of working independently.

Perks and benefits