Human Resource and Admin Assistant

Job Description: HR and Admin Assistant

Job Title: HR and Admin Assistant
Department: Human Resources & Administration
Reports To: HR Manager / Administration Manager

Job Summary

The HR and Admin Assistant provides administrative and human resources support to ensure the smooth operation of daily office activities. The role assists with recruitment, employee records management, onboarding, payroll support, office administration, and compliance with company policies and procedures.

Key Responsibilities

Human Resources Duties

• Assist in recruitment activities, including posting job advertisements, screening resumes, scheduling interviews, and coordinating candidate communications.
• Support employee onboarding and orientation programs.
• Maintain and update employee records, files, and HR databases.
• Prepare employment contracts, letters, and other HR documentation.
• Monitor employee attendance, leave records, and timesheets.
• Assist in payroll preparation by collecting and verifying employee information.
• Support employee performance appraisal processes.
• Handle employee inquiries regarding HR policies and procedures.
• Ensure compliance with labor laws, company policies, and HR regulations.

Administrative Duties

• Manage office supplies inventory and place orders when necessary.
• Coordinate office maintenance, repairs, and vendor relationships.
• Organize meetings, appointments, and company events.
• Maintain filing systems and office documentation.
• Handle incoming calls, emails, and correspondence.
• Prepare reports, presentations, and other administrative documents.
• Support travel arrangements and accommodation bookings for employees and management.
• Assist in maintaining office health, safety, and security standards.

Qualifications and Requirements

• Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field.

• Fresh Graduates are welcome to apply.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong organizational and time-management skills.

• Excellent verbal and written communication skills.

• Ability to handle confidential information with discretion.

• Strong attention to detail and problem-solving abilities.

Key Competencies

• Communication and interpersonal skills
• Organization and multitasking
• Confidentiality and professionalism
• Teamwork and collaboration
• Attention to detail
• Customer service orientation
• Time management

Working Conditions

• Full-time office-based role (or hybrid, depending on company policy).
• May require occasional overtime during recruitment, payroll, or company events.