Human Resource & Admin Assistant

Job Responsibilities:

1. Recruitment & Onboarding

• Handle recruitment process for non-executive positions (e.g. general workers, operators).
• Screen resumes, schedule interviews and prepare offer letters.
• Conduct full onboarding process for new employees and interns (induction pack, briefing, etc).

2. Internship Management

• Manage industrial trainees' welfare throughout the internship period.
• Process intern salary claims and ensure complete documentation.

3. Attendance & Leave

• Perform daily attendance checking for over 600 employees.
• Record and report any discrepancies.
• Update and maintain employee leave records.

4. Payroll Support

• Assist with payroll processing using SQL Payroll System.
• Verify OT, claims and allowance.

5. Employee File Management

• Filing and update employee personal documents (offer letters, forms, etc.).
• Prepare internal memos and HR-related letters.

6. Procurement Request (PR)

• Handle PR forms for departmental needs (uniforms, PPE, office supplies).
• Track and update PR status accordingly.

7. Renew Company Transport Roadtax

• Prepare supporting documents to be attached for company vehicle road tax renewal process.

8. Assist for Customer Audit

• Support HR team in preparing documents and records for customer audits.
• Ensure all employee files and HR records are accurate and complete.
• Help maintain audit readiness and compliance.

9. Corporate Communication Support

• Assist in coordinating and supporting internal company events and celebrations.
• Draft and blast HR or company-related memos via email and notice boads.
• Support preparation of communication materials (banners, slides, announcements).

10. Training

• Plan and coordinate employee training and development programmes.
• Identify training needs and arrange internal and external training sessions.
• Monitor training attendance and evaluate training effectiveness.

Pay: RM1,700.00 - RM2,100.00 per month

Work Location: In person