HUMAN RESOURCE & ADMIN EXECTUIVE

About the role

We are seeking a dedicated and organized HR & ADMIN EXECUTIVE to join our team at GLS Precision Engineering Sdn Bhd, located in Malim Jaya Melaka. In this full-time position, you will play a crucial role in supporting the HR department and contributing to the overall success of our growing manufacturing company.

PAYROLL & HR ADMINISTRATION

·         Proficient in SQL Payroll, FingerTec TCMS V3 and XP3K attendance systems.

·         Process monthly payroll, OT, claims, commissions, salary adjustments and statutory contributions.

·         Manage employee lifecycle matters including confirmation, contract renewal, transfer, appraisal, resignation and exit.

·         Maintain employee records, attendance, leave, insurance and payroll documentation.

·         Prepare HR letters, reports, notices and employment-related documents.

FOREIGN WORKER MANAGEMENT

·         Experienced in FOMEMA, FWCMS, EPPAX and Immigration Portal.

·         Manage foreign worker quota, work permits, visa/pass, COM, Special Pass, FOMEMA, insurance and passport-related matters.

·         Manage foreign worker accommodation/CLQ, welfare, documentation and compliance.

·         Handle foreign worker abscondment cases and liaise with Immigration, government agencies, embassies and appointed agents.

·         Maintain complete and updated foreign worker records and statutory documentation.

RECRUITMENT & EMPLOYEE RELATIONS

·         Experienced with JobStreet, MYFutureJobs, LinkedIn and Indeed recruitment platforms.

·         Manage the full recruitment cycle including job posting, screening, shortlisting, interviews, selection and onboarding.

·         Handle employee enquiries, disciplinary matters, grievances, attendance and performance issues.

·         Ensure compliance with labour laws, statutory requirements and company policies.

TRAINING & HR REPORTING

·         Coordinate internal and external training programmes, including HRDCorp applications and claims.

·         Prepare HR reports covering headcount, turnover, attendance, leave, recruitment and training.

·         Maintain accurate and confidential HR records and documentation.

ADMINISTRATION, CUSTOMS & LICENSING

·         Proficient in SQL Accounting, SMARTGBP (Royal Malaysian Custom Department) portal, eSWIS and MyKKP Portal.

·         Manage daily administrative activities including shipment documentation, stock take, invoices, DO, SQL stock assembly, stock issuance and stationery control.

·         Prepare monthly and annual LMW reports and manage LMW & ARTIGA licence renewals.

·         Handle customs documentation and liaise with forwarding agents for K9 declarations.

·         Manage company licence renewals and maintain proper administrative, Customs (RMCD), licensing and operational records.

REQUIREMENTS

·         Diploma/Degree in Human Resources, Business Administration, Management or related field.

·         Minimum 4–5 years of relevant HR & Admin experience.

·         Knowledge of Malaysian labour laws and statutory requirements.

·         Good knowledge of Microsoft Office, especially Excel.

·         Strong communication, organisational and interpersonal skills.

·         Able to work independently, handle confidential information and meet deadlines.

·         Experience in a manufacturing environment, particularly LMW (Licensed Manufacturing Warehouse), will be an added advantage.

·         Good command of Bahasa Malaysia and English, both written and spoken.

·         Able to start immediately or within a short notice period will be an added advantage.